We are seeking a highly organized and detail-oriented Administrative Assistant/ Receptionist to join our team. This will be a maternity leave coverage contract. You will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in Microsoft Teams, and have a strong attention to detail.

Responsibilities:

- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills:

- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite




- Hands-on experience with office equipment (e.g. fax machines and printers
- Professional attitude and appearance
- Solid written and verbal communication skills (English/ Preferably Punjabi)
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus

Working Environment:

- Office Setting (Indoors)
- Walking to Second level (Elevator Available)
- Team Driven Workplace
- Monday - Friday (7am- 4pm)

If you are a motivated individual with exceptional organizational skills and a passion for providing excellent administrative support, we would love to hear from you. Apply today to join our team as an Administrative Assistant/ Receptionist!

Pay: From $22.00 per hour

Benefits:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- In your opinion what attribute does an Admin Assistant/ Receptionist need to possess?

Education:

- Secondary School (preferred)

Experience:

- Front desk: 1 year (required)

Language:

- Punjabi/ Hindi (preferred)

Work Location: In person

📌 Admin Assistant/Receptionist (Newton)
🏢 Crown Distributors
📍 Newton