Administrative Assistant 2

40 hours per week

McMan Youth, Family and Community Services Association

Edmonton

McMan Youth, Family and Community Services Association is seeking a highly organized and proactive Administrative Assistant 2 to provide administrative support to the Ninanaskomon Program office and staff. The Administrative Assistant 2 will perform a variety of clerical, administrative, and financial duties.

Who we are:

The McMan team is a talented and dedicated group of people who enjoy collaborating, working hard, and having fun at work. We support the strategic objectives, vision and mission of a dynamic not-for-profit social service agency that offers a comprehensive range of programs and services in the Edmonton and North Region. We embody our organizational values of Commitment, Trust, Empathy, Respect and Genuineness in our daily practice. We’re proud of the work we do and the folks we support.

What you’ll do:

Reporting to the Program Managers, the Administrative Assistant will maintain organized and efficient office systems, demonstrate proficiency in a variety of software applications including Microsoft Excel, and provide additional support to staff in the areas of financial recording, regional updates, and program office operations.

Key areas of responsibility will include:

· Acts as first point of contact for in-person and telephone traffic. Manages incoming service inquiries through strong knowledge base of program services and resources.

· Manages data and information, prepares correspondence, reports and materials for a variety of purposes to support the program manager, team and services.

· Coordinate or assist with organizing a range of events, including meetings and staff/client social gatherings.

· Verifies, monitors, reconciles,



and completes a variety of financial information within the program. Ensures that the appropriate documentation is completed, and accurate reimbursement is provided.

· Prepare and submit regional reports in accordance with departmental requirements, ensuring accuracy, completeness, and adherence to strict reporting deadlines and timelines.

· Acts as back-up and provides assistance as needed to other Administrative Assistant staff; works on special projects and other duties as assigned.

· Adheres to McMan safety standards when managing potentially unsafe situations (e.g., building safety, emergencies, evacuations). Manage OH&S; building inspection monthly

· Performs additional job functions for the benefit of the individuals, the program and the agency as mutually agreed upon with his or her supervisor.

What you bring:

· A diploma in Business Administration or a related discipline and a minimum of two years' experience as an administrative professional. Equivalencies may be considered.

· Effective communication and problem-solving skills. Strong analytical, organizational and time management skills. You are naturally drawn to supporting others and improving processes and are able to work with confidential information.

· A high degree of skill in Microsoft Office suite, Adobe, and video conferencing applications.

· Ability to drive personal vehicle would be considered an asset.





· Dedication to service excellence and strong commitment to work effectively as a member of a team.

What’s in it for you:

· A chance to work with a talented and engaged team of professionals in an organization with a great reputation that offers tremendous service in the community.

· An opportunity to work with an organization with a great culture that values and recognizes the humans that work with us and the talent they bring to the table.

The Salary for this position is $45,718- $51,480 annually commensurate with education /experience. McMan offers an environment supportive of ongoing career development, comprehensive health benefits, an employer-paid pension plan, and generous paid time off. Interested applicants should submit applications through Indeed or by email to [email protected], noting competition number EOP-40, no later than 4:30pm on October 29, 2026.

McMan Youth, Family and Community Services is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified candidates. We encourage First Nations, Métis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the organization to apply.

We thank you for your interest; however, only selected applicants will be contacted.

#INDLP

Job Types: Full-time, Permanent

Pay: $45,718.00-$51,480.00 per year

Education:

- DCS / DEC (preferred)

Experience:

- administrative professional: 2 years (required)

Licence/Certification:

- Class 5 driving License (preferred)

Work Location: In person

📌 Administrative Assistant 2 (Edmonton)
🏢 McMan Youth, Family and Community Services Association - Edmonton and North
📍 Edmonton