Dealership Experience? Strong Administrative Skills? We Want to Hear From You!

Are you someone who enjoys keeping things organized, working with customers, and making sure the details don't fall through the cracks?

Do you have experience working in an automotive, agricultural, or heavy equipment dealership?

We're looking for a Sales & Parts Administrator to join our team! This position is ideal for someone with a background in dealership administration, parts, service coordination, or customer support who is comfortable working with computer systems and enjoys being involved in the day-to-day operations of a business.

Working alongside our Sales, Parts, and Service departments, you'll play an significant role in keeping information organized, coordinating customer requests, processing documentation, and ensuring daily administrative tasks are handled efficiently.

You don't need to be a salesperson or an equipment expert. We're looking for someone with strong administrative abilities, dealership knowledge, and a willingness to learn.

What You'll Be Doing

Administrative & Customer Support

- Respond to incoming calls, emails, and customer inquiries.
- Prepare and process quotations, invoices, orders, and sales documentation.
- Enter, update, and maintain accurate customer and equipment records.
- Manage digital paperwork and ensure documentation is organized and up to date.
- Coordinate information and requests between departments.
- Provide general administrative support to the Sales, Parts, and Service teams.

Parts & Inventory Administration

- Assist with parts and equipment ordering, purchasing, and receiving.
- Enter and maintain inventory information within dealership systems.




- Track equipment availability and coordinate incoming orders.
- Assist with inventory transactions and documentation.
- Communicate with Parts and Service to coordinate equipment and parts requirements.

Sales & Equipment Coordination

- Support the sales team with quotations, customer paperwork, and follow-ups.
- Assist with equipment order processing and delivery documentation.
- Coordinate equipment deliveries and customer pickup arrangements.
- Help ensure all required paperwork is completed accurately and on time.

What We're Looking For

We're particularly interested in someone with previous dealership or industry experience.

You may be a great fit if you have:

- Experience in dealership administration, parts, service advising, or sales administration.
- Previous experience with invoicing, work orders, purchase orders, or customer transactions.
- Familiarity with dealership management systems (DMS), inventory software, or similar platforms.
- Strong computer skills and the ability to learn new programs quickly.
- Excellent organizational skills and attention to detail.
- Strong customer service and communication abilities.
- The ability to manage multiple priorities in a busy environment.
- A positive, team-oriented attitude and willingness to learn.

Experience with systems such as CDK, IntelliDealer, PFW, DealerLink,



JD Edwards, or similar dealership platforms is a strong asset.

Experience in automotive, agricultural, heavy equipment, construction, or industrial industries is also considered an asset.

Why Join Us?

- Put your existing dealership and administrative experience to use.
- Gain exposure to equipment sales and dealership operations.
- Work with recognized equipment brands, including Bobcat and Develon.
- Expand your skills and take on new responsibilities.
- Become an important part of a collaborative Sales, Parts, and Service team.

Ready to Bring Your Experience to Our Team?

If you're organized, comfortable with technology, enjoy working with people, and understand the pace of a dealership environment, we'd love to hear from you!

Apply today!

We appreciate the interest of all applicants and thank you for considering a career with us. While we review every application carefully, only qualified candidates selected for further consideration will be contacted.

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Application question(s):

- Do you have previous experience working in a dealership or a parts, service, or equipment-related environment?
- Which dealership management, parts, or inventory software programs have you used?
- This position involves data entry, invoicing, documentation, and coordinating requests across multiple departments. Which of these responsibilities have you handled?
- What interests you about an administrative role that supports Sales, Parts, and Service?

Work Location: In person

📌 Sales & Parts Administrator (Ardmore)
🏢 Brown's Industrial Services
📍 Ardmore