How I contribute : The Human Resources Coordinator supports the Director of Human Resources with the full spectrum of HR functions, ensuring a positive and productive employee experience at Van Belle Nursery group of companies. This role provides hands-on support across recruitment, onboarding, performance management, training, employee relations, payroll, compliance, HRIS, HR administration, health & safety, training and general office administration. The HR Coordinator also assists with foreign worker and LMIA processes, coordination with government authorities, and employee support activities. Acting as a trusted partner to team leaders and employees, this role promotes a people-first culture that reflects our core values and contributes to a protected, engaging, and thriving workplace.

My goals are to :

- Deliver timely and effective HR support to all employees and leaders across the organization.
- Strengthen HR systems, programs, and processes that enhance engagement, performance, and retention.
- Ensure ongoing compliance with employment standards, company policies, and HR best practices.

I am responsible for :

- Coordinating & supporting full-cycle recruitment and onboarding to ensure a seamless and positive new hire experience.
- Providing day-to-day HR guidance and support to employees and leaders on policies, procedures, and best practices.
- Supporting employee relations and engagement initiatives that promote communication, inclusion, and teamwork.
- Coordinating and supporting performance management programs and development planning.
- Attendance tracking, attendance processing, administering employee benefits, maintaining HRIS data accuracy, and supporting payroll with timely and accurate employee information.
- Assisting and coordinating for foreign worker programs, LMIA processes,



including documentation, housing requirements, inspections, coordination with Service Canada, coordination with embassies and ensuring compliance with government requirements.
- Assisting, coordinating and accompanying new TFW for initial bank account set up appointments and initial grocery runs, SIN appointments, health card appointments and related activities. Ensures cleaning and laundry upon move out.
- Supporting communication and coordination with provincial and federal authorities related to HR, immigration, and employment programs.
- Performing administrative tasks such as maintaining office supplies, housing supplies, coordinating transportation of workers, flights, workers arrival / departure schedules, meetings, preparing correspondence, and organizing HR files.
- Maintaining and preparing personnel files, employment contracts, employment letters and HR documentation in alignment with legal and internal standards.
- Preparing HR reports, metrics, and audit documentation to support decision-making.
- Supporting HR compliance, audits, and adherence to employment legislation and company policies: disciplinary action and terminations.
- Coordinate & support Health & Safety policies, processes, training, joint H&S; meetings, workplace investigations, risks assessments, Worksafe / WCB filing, short term & long term disability processing and reporting.
- Preparation of annual training calendars, need analysis,



training implementation and administration of the learning management system.
- Assisting in the planning and execution of company events, celebrations, and communication initiatives that support Van Belle’s culture.
- Completing all payroll, benefits and compliance related flings, periodic & yearend activities, statutory reporting and data updates on internal and external platforms.
- Assisting with other duties as assigned as reasonably requested in line with the duties of an HR Coordinator

I'll know I'm winning when I :

- Recruitment and onboarding processes are completed efficiently, with positive feedback from new hires and leaders.
- LMIA submissions and documentation are accurate, timely, and compliant with government requirements.
- Payroll updates and administrative records are accurate and submitted on time.
- HR, payroll, and admin inquiries are addressed promptly with high employee satisfaction.
- HR and admin documentation remain 100% audit-ready and compliant.
- Office and HR administrative systems run smoothly with mínimal disruption.
- All HR payroll, Worksafe/WCB and compliance filings are on time and complete without error.

Tasks :

- Draft, post, and manage job advertisements across multiple platforms.
- Screen resumes, coordinate interviews, prepare offer letters, and complete pre-employment documentation.
- Facilitate onboarding sessions and coordinate orientation schedules for new hires.
- Maintain HRIS data integrity, employee records, and documentation in compliance with company and legal standards.
- Administer employee benefits and respond to related inquiries or changes.
- Coordinate and assist with LMIA and foreign worker program requirements, including documen

📌 Human Resource Coordinator (Abbotsford)
🏢 Van Belle Nursery
📍 Abbotsford