General Summary

The Associate Sales Coordinator will provide direct support to the Sales Representative’s performing a variety of administrative duties. This position requires robust attention to detail, efficient time management capabilities, proactive work ethic, well-developed interpersonal skills with the ability to adapt to support several Sales Representative’s, excellent written and oral communication skills, strong computer skills, effective organization skills, flexibility, and reliability. The individual will generally work normal business hours, Monday-Friday 8:00am to 5:00pm, but may occasionally work hours based on Sales Representative’s need. The incumbent must practice absolute confidentiality. Good judgment and common sense is required in all duties and any other tasks as assigned. This job description provides an overview of responsibilities and task to be performed. It is not intended to be an all-inclusive job description as needs tend to change over time.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job duty and responsibility satisfactorily. The additional requirements listed below are representative of the knowledge, skill, education, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Safety

1. Complies with all safety policies, procedures and established safe practices. Reports all unsafe conditions and actions to a supervisor and/or the Manager Safety and Health.

2. Monitors the safety practices (including PPE)



of all team members and proactively addresses deficits.

3. Maintains a clean and orderly work area and meets other housekeeping needs as required by Sunrock and applicable law.

4. Generating quotes for Market Managers.

5. Responsible for cash sales only.

6. Create and maintain project folders ensuring accurate record keeping.

7. Process and manage submittals.

8. Participates in the customer purchase order review process and retention. Ensures all purchase orders are submitted to the PO committee as soon as received. Participates in customer phone calls or meetings, as required, to work through potential conflicts.

9. Responsible for sending job specification to Quality Control for review.

10. Responsible for bidding backlog updates.

11. Responsible for bidding calendar updates.

12. Prepare Sales meeting agendas and prepare minutes in sales meetings and bid backlog meetings.

13. Attend Concrete Prepour Meeting when possible.

14. Provide CDC and ISQFT updates.

15. Responsible for managing Sales Departments Records retention program.

16. Learns sales administration key daily functions and acts as a back up to the sales administrators.

17. Serves as a backup to RMC Dispatch or Aggregate Dispatch as needed.

18.



Provides relief for the corporate receptionist during absences and daily breaks.

19. Participates in proactive team efforts to achieve departmental and company goals.

20. Provides leadership to others through example and sharing of knowledge/skill.

21. Performs other duties as required.

Education and/or Experience

High School Diploma or GED required. Other combinations of education and experience may be considered.

Certificates, Licenses, Registrations

Current Ontario Driver’s License required

Knowledge, Skills and Abilities Required

- Ability to read and comprehend, in English, simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
- Prioritizes tasks
- Handles multiple tasks simultaneously
- Handles multiple projects simultaneously

Physical Demands

The physical activity level required is light, physical activity performing non-strenuous daily activities of an administrative nature.

Pay: $50,000.00-$60,000.00 per year

Benefits :

- Dental care
- Disability insurance
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Associate Sales Representative (Uxbridge)
🏢 Sunrock Canada
📍 Uxbridge