About Us

Job Overview

The Executive Assistant will play a vital role in maintaining efficiency within our organization and supporting leadership with diverse administrative tasks.

Key Responsibilities : Executive Support

- Manage and maintain executive calendars using Microsoft Outlook Calendar
- Coordinate meetings and travel arrangements (flights, hotels, transportation) with attention to detail
- Anticipate executive needs and proactively addressing challenges
- Prepare, proofread, and edit documents, reports, and presentations with strong proofreading skills
- Organize and maintain company agenda and minutes
- Support management team members with clerical tasks such as filing, copying, and organizing documents

Event & Meeting Coordination

- Planning and organizing company events, conferences and meetings
- Assist with special projects and initiatives
- Research and compile data for decision-making
- Manage vendor relationships and contracts
- Strategic Growth Planning - assist with developing long-term business strategies to expand operations and maximize resource potential.

Human Resources

- Assist with scheduling and coordinating travel arrangements for team members
- Assist with hiring new team members, which may include: interviewing, vetting, and recruiting
- Onboard and offboard team members in a timely manner
- Utilize DocuSign for electronic document signing processes

Confidentiality & Discretion

- Handle sensitive and confidential information with discretion
- Act as a gatekeeper, ensuring the executive's time is efficiently managed

Office





- Handle incoming calls using multi-line phone systems with professional phone etiquette
- Provide exceptional customer service to clients and visitors at the front desk
- Light general tidying / cleaning of the office areas
- Manage office supplies inventory and place orders, as needed
- MPI - Work with Shop Manager to organize and schedule work required for truck recalls, renewal of vehicle registrations, certificates of safety, etc.

Qualifications

- Proven office experience or administrative experience in a professional setting
- Excellent written and verbal communication skills; must be fluent in English
- Strong organizational skills with the ability to multitask efficiently
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint Online) with a solid knowledge of using Excel
- Comfort working in an Apple environment (iMacs, iPhones, etc.)
- Exceptional customer service skills with qualified phone etiquette
- Attention to detail in proofreading and document management
- Ability to work independently while managing multiple priorities effectively
- Team player
- Valid driver's license is a requirement as there is no public transit available.
- Experience using SiteDocs, an asset
- Experience using Corporate Traveller, an asset

Pay: $52,000.00-$60,000.00 per year

Benefits :

- On-site parking

Ability to commute/relocate:

- Winnipeg, MB R3C 2E6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your experience with using Excel? Would you consider yourself a beginner, intermediate or advanced user?

Work Location: In person

📌 Executive Assistant (Winnipeg)
🏢 Platinum Diamond Drilling
📍 Winnipeg