Department : Administrative

Employer Reference : P1-5228252-2

Location : Saskatoon, Saskatchewan, CA

Vipond Employment Opportunity - Administrative Assistant

Location : Saskatoon Branch

Job Type : Full-time

Reports To : Office Manager **- About us

- Why join Vipond? **

At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement. - Role Summary : Our Saskatoon Branch is currently looking for an Administrative Assistant to join the team. The main duties of this role include a variety of administrative and clerical tasks designed to support the smooth functioning of the organization. The Administrator is a key point of contact for employees, clients, and external partners, ensuring that administrative activities are productive, professional, and aligned with the organization's goals.

This is a branch office based role working directly out of the branch office 5 days a week. - Key Job Responsibilities :

- Provides administrative support as needed for all divisions within the branch

- Processes, sets up and enters jobs, work orders and customer data and documents as required within company systems in a timely manner in accordance to branch expectations and standards

- Maintain customer accounts and ensure information accuracy

- Review and process invoices, and other reports in a timely manner

- Payroll processing duties as required

- Review billing and invoice inquiries with accounts receivable/collections team as required

- Manage general reception duties, including greeting clients, visitors and external partners.

- Organize, and maintain filing systems, both electronic and paper based





- Ensure a clean, organized, and welcoming office environment

- Other duties as required - Job Qualifications and Requirements :

- High school diploma or equivalent

- Business Administration certificate/diploma or equivalent work experience is preferred.

- Minimum of 2-3 years of experience in an administrative role Skills :

- Excellent problem-solving skills

- Highly organized with strong time management and prioritization abilities

- Adaptable to changing environments and able to multitask in a fast-paced setting

- Self-motivated with a positive, proactive attitude

- Strong written and verbal communication, customer service, and interpersonal skills

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Strong attention to detail with a high level of accuracy

- Ability to handle confidential information with discretion

- Capable of working independently with mínimal supervision and collaboratively within a team - What Vipond offers you

- Competitive compensation

- Employee Stock Purchase Program

- Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer

- Be part of a winning organization

- Opportunities to advance your career

- Work in a specialized, essential and rapidly growing life safety industry - Benefits

- Comprehensive health and dental benefits package

- Defined Contribution Pension plan

- Employee Profit Sharing Plan

- Employee Discounts

- Vipond promotes a positive work-life balance for its employees

- Learning and Development opportunities

- Reward and Recognition Program

- Safe and secure work environment

- Supporting company culture

**_

- Background Check Requirements:_**
- Criminal Background Check
- Reference Check

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

Location

📌 Administrative Assistant (Saskatoon)
🏢 Vipond
📍 Saskatoon