TAX AND ESTATES LEGAL ASSISTANT

Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to lawyers in their busy practices.

Duties and Responsibilities

- Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
- Ensure time-sensitive documents are managed effectively;
- Organize, open, manage and close client files;
- Prepare reports – estate planning and corporate reorganizations;
- Enter dockets and process monthly accounts;
- Maintain tickler systems to monitor key dates for task management;
- Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
- Act as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors; and
- Other duties as assigned.

Qualifications Required

- Successful completion of a Legal Assistant program at a recognized community college




- Minimum of 5 years' experience working in a law firm or in professional services preferably within Tax and Estates
- Proficiency in Microsoft Office (including Word, Excel, and Outlook)
- Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox and Carpe Diem
- Experience working with a document management system, e.g., iManage
- Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
- Strong communication and interpersonal skills help you to build relationships and provide excellent client service
- As a confident self-starter, you work well both independently, and in a team environment
- Operate with a high degree of accuracy and strong attention to detail
- Show good judgment, discretion and respond well to constructive feedback.

Why Join Us

- Market-competitive salary and benefits package
- Professional development opportunities and a supportive work environment
- A collaborative and collegial team that value work-life balance

📌 Corporate Legal Assistant (Toronto)
🏢 Minted Search Group
📍 Toronto