About the Role

We are seeking a dependable, organized, and detail-oriented Accounting & Administrative Coordinator to join our team. This position supports day-to-day accounting operations, including accounts payable, customer invoicing, accounts receivable, payment collection, and general administrative duties.

The ideal candidate is proactive, professional, and comfortable communicating with customers and vendors regarding payments. They will play an important role in maintaining accurate financial records and ensuring outstanding accounts are followed up on in a timely manner.

Key Responsibilities

Process supplier invoices and accounts payable transactions

Prepare and issue customer invoices accurately and on time.

Monitor accounts receivable and track outstanding customer balances.

Follow up with customers regarding overdue invoices and outstanding payments.

Communicate professionally with customers to resolve billing discrepancies and arrange payments.

Record incoming payments and maintain accurate customer account records.

Reconcile vendor statements and assist with payment processing.

Maintain organized financial records and supporting documentation.

Perform general administrative duties, including data entry, filing, email correspondence, and document preparation.

Assist with bookkeeping and other accounting duties as required.

Qualifications

Previous experience in accounts payable,



accounts receivable, invoicing, bookkeeping, or office administration is preferred.

Strong attention to detail and numerical accuracy.

Excellent communication and customer service skills.

Professional and confident when following up on overdue payments.

Proficiency in Microsoft Office, particularly Excel.

Experience with accounting software is an asset.

Strong organizational, time-management, and problem-solving skills.

Ability to work independently and manage multiple priorities.

Professionalism and discretion when handling confidential financial information.

What We Offer

Annual salary of $45,000–$55,000, based on experience and qualifications

Paid employee benefits

Pension plan

Paid time off (PTO)

Full-time, stable employment

A supportive and professional work environment

An opportunity to contribute to the success of the business

How to Apply

If you are organized, proactive, and have strong accounting, administrative, and communication skills, we would love to hear from you!

Please submit your resume for consideration. We thank all applicants for their interest; only those selected for an interview will be contacted.

Pay: $45,000.00-$55,000.00 per year

Perks:

- Company pension
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Full-Time Accounting & Administrative Assistant (North Bay)
🏢 FDM4 America
📍 North Bay