Executive Assistant & Admin Assistant / Front Desk Coordinator (2 Separate Roles)

Mid-Town Toronto | In-Office

Full-Time

Our client, a growing organization in the insurance benefits space , is seeking a polished Executive Assistant & Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.

Role Overview

This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.

Key Responsibilities

Admin Assistant / Front Desk Coordinator (Salary Range $60,000 - $70,000)

- Serve as the primary point of contact for visitors, clients, and incoming calls
- Maintain a professional, organized, and welcoming front-office environment
- Support the smooth day-to-day operations of the office

Executive Assistant (Based on skills & experience Salary Range: $85,000 - $95,000)

- Manage calendars, scheduling, and email support for a senior executive
- Prepare correspondence, notes, and documentation based on high-level or evolving direction
- Proactively anticipate executive needs and priorities

Administrative & Operational Support

- Maintain accurate records, files, and internal documentation




- Support client interactions and communications related to insurance benefits
- Assist with administrative and processing tasks with accuracy and attention to regulatory detail

Ad-Hoc & City-Based Support

- Complete occasional errands and time-sensitive city-based tasks as required

Candidate Profile

- Exceptionally organized, detail-oriented, and reliable
- Comfortable operating in high-pressure, deadline-driven environments
- Strong critical thinking and problem-solving abilities
- Skilled, adaptable, and composed in communication style
- Service-oriented mindset with a desire to support both leadership and office operations
- Prior exposure to insurance or financial services is an asset, but not required

Qualifications

Required

- Proven experience in an administrative, executive assistant, or front desk role
- Excellent written and verbal communication skills
- Demonstrated ability to manage multiple priorities with discretion and accuracy

Preferred

- Familiarity with life, disability, or critical illness insurance terminology
- Experience supporting documentation, SOPs, or operational processes

Benefits

What’s in it for you?

- Full-time, on-site position in midtown Toronto, conveniently located on the subway line.
- Competitive salary with great benefits and perks.
- The opportunity to work with a energetic, boutique team focused on excellence in service.

Career Development

This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on o

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