Employment Opportunity: Public Engagement Coordinator (Ottawa)December 18, 2025 | Canada
The Ismaili Council for France is recruitingan Executive Officer (EO) .
The successful candidatewill playa central role in the planning and delivery of AKFC’s national public engagement initiatives. Based in Ottawa, the Coordinator is responsible for coordinating a diverse portfolio of in-person, hybrid, and virtual events that bring Canadians together to explore and engage with pressing global development issues, which make up a significant portion of the role.
Alongside this event-focused work, the Coordinator provides administrative and systems support within the Public Engagement team, which sits within the broader Public Engagement and Resource Mobilization department. This includes maintaining and improving tools such as Asana and SharePoint, streamlining workflows, and supporting reporting and knowledge management. Together, these responsibilities strengthen both the delivery of high-quality engagement experiences and the operational foundations needed to sustain a growing national program.
This position is a cornerstone of the PE team’s work, ensuring that AKFC’s events and initiatives are delivered seamlessly, strategically, and with impact. The Coordinator acts as a key connector across teams, partners, and audiences, translating plans into action and ensuring details are managed effectively from conception to post-event evaluation. The role also upholds AKFC’s commitments to safeguarding, diversity, equity, and inclusion in all aspects of its work.The position reports to the Senior Manager, Public Engagement, and is anchored on the Public Engagement team.



The anticipated salary range is between $51,500 and $58,000 per year, alongside a competitive advantages package.
Areas of ResponsibilityEvent Planning and Execution
Coordinate logistics for a range of public engagement activities including workshops, seminars, webinars, conferences, and speaker series.
Develop event scenarios, schedules, timelines, and guest lists;

coordinate logistics including catering, AV, room bookings, registration, and event materials.
Support event budget management: develop cost estimates, review expenditures, submit purchase orders, track spending, and ensure cost-effective solutions in line with AKFC’s procurement policies.
Support pre-event preparation including technical checks with speakers, partners, and AV teams.
Oversee on-site execution, providing clear instructions to staff, volunteers, and service providers, and ensuring a seamless participant experience.
Manage follow-up activities including audience engagement strategies, thank-you communications, and tracking participation data.
Execute duties while upholding AKFC’s commitments to safeguarding, diversity, equity, and inclusion.
Stakeholder Engagement & Communications
Serve as the main point of contact for internal and external stakeholders throughout event planning and delivery, including the CEO’s Office, program teams, partners, speakers,



diplomatic guests, and service providers, ensuring seamless, high-profile communications and engagement.
Maintain strong working relationships and ensure timely, clear communication across all parties involved in events and engagement activities.
Support collaboration across various internal and external stakeholders during event conceptualization and implementation.
Marketing, Promotion & Audience Engagement
Coordinate with Strategic Communications and Content Team on invitations, promotional assets, and marketing campaigns to maximize event reach.
Draft event invites and manage distribution through tools such as MailChimp and Eventbrite.
Track RSVPs and respond to public inquiries in a timely, professional manner.
Support strategies to sustain engagement with audiences over time.
Monitoring, Evaluation & Reporting
Collect and analyze event feedback and engagement metrics to assess reach and impact.
Prepare event summaries, after-action reviews, and inputs for donor and internal reporting.
Integrate lessons learned into planning to continually strengthen programming.
Maintain and enhance internal project management and knowledge-sharing tools (e.G., Asana, SharePoint) to support efficient workflows.
Provide administrative support to the PE team, including meeting coordination, procurement/financial administrative processing, and document management.
Support documentation, data management, and internal communication to ensure operational cohesion across the team.
Work with other departments and offices to ensure alignment and support for events.
Facilitate teamwork among ev

📌 Employment Opportunity: Public Engagement Coordinator (Toronto)
🏢 Aga Khan Foundation Canada
📍 Toronto