Job Title: Head of Finance and AdministrationDepartment: Finance and AdministrationReport to : President and CEOSalary Range : $110,000 to $130,000Hiring Zone : $115,000 to $125,000Location: HybridStatus: Full-Time
About the Canadian Urban Institute
The Canadian Urban Institute (CUI) is the heart of Canadian city building. We are a cooperative and inclusive platform where policymakers, urban professionals, leaders, activists, and academics from diverse backgrounds come together to shape vibrant and equitable urban communities across Canada.
Position OverviewThe Head of Finance and Administration is a senior leadership role responsible for the strategic and operational oversight of the Canadian Urban Institute’s financial and administrative functions. This role ensures strong financial stewardship, effective organizational systems, and operational excellence in support of the organization’s mission and strategic priorities. As a member of the senior leadership team, this role works closely with the President and CEO to support strategic decision-making, financial sustainability, and organizational effectiveness. This role provides leadership across finance, operations, and administration and ensures the organization maintains strong internal controls and efficient systems. This role plays a key role in organizational planning and supports a culture of accountability, collaboration, and continuous improvement.
Key Areas of ResponsibilityOrganizational LeadershipServe as a member of the senior leadership team.
Contribute to organizational strategy and planning.
Support the President and CEO in advancing organizational priorities.
Provide leadership on organizational effectiveness and sustainability.
Translate strategic priorities into operational and financial plans.




Lead cross-functional initiatives that strengthen organizational capacity.
Support a collaborative and inclusive organizational culture.
Financial Strategy and StewardshipProvide strategic financial leadership to support long-term sustainability.
Lead financial planning, forecasting, cash flow modelling and budgeting.
Develop multi-year financial projections and scenario planning.
Advise the President and CEO and senior leadership on financial strategy.
Identify risks and opportunities and recommend solutions.
Ensure appropriate allocation of organizational resources.
Financial OperationsOversee and undertake all internal financial operations including: accounting, financial reporting, budgeting, forecasting, cash flow management, accounts payable and receivable, payroll oversight.
Ensure timely and accurate financial reporting.
Monitor financial performance and provide analysis and recommendations.
Ensure integrity of financial systems and records.
Oversee the annual audit and year-end financial statements.
Ensure compliance with accounting standards and regulatory requirements.
Maintain effective internal controls and financial policies.
Prepare and analyze regular budget-to-actual reports, cash flow projections, and variance analyses while reviewing program expenditures. Provide financial analyses, reports, and forecasts to senior management.




Advise management in financial decision-making and systems development and improvement.
Oversee and advise on risk management, guarantee compliance with all relevant regulations by ensuring that all program-related functions are conducted in compliance with regulations of CRA and other agencies to which CUI is accountable.
Ensure the accuracy CUI’s general ledger (GL) including recording and reviewing day-to-day financial transactions.
Liaising with the relevant internal and external partners on integrating the management of all project finances ensuring effective use of resources to achieve program objectives in compliance with all funder requirements and contribution agreements.
Responsible for preparing the year-end financials and audits, preparing various audit schedules, and obtaining year-end audit confirmations from third parties, as requested by the auditors.
Assist with data entry, filing tax returns, as well as ad-hoc report preparation as requested.
Respond promptly to all inquiries and requests for documentation.
Organizational OperationsOrganizational policies and proceduresContracts and agreementsProcurementFacilities coordination (as applicable)
Systems and ProcessesLead continuous improvement of organizational systems.
Identify opportunities to increase efficiency.
Support digital transformation and systems integration.
Human Resources PartnershipSupport organizational workforce planning.
Oversee administrative aspects of HR systems and processes.
Support development and implementation of HR policies.
Ensure compliance with employment standards and regulations.
Support organizational health and employee experience.
Grants and Program FinanceOversee financial management of grants and contribution agreements.
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📌 Head Of Finance And Administration (Toronto)
🏢 Canadian Urban Institute
📍 Toronto