Responsibilities

- Manage the accounts receivable ledger, ensuring timely collection of payments.
- Prepare and send out invoices accurately and promptly.
- Reconcile accounts receivable transactions regularly.
- Timely follow up with clients on outstanding receivables.
- Maintain accurate records of all receivables.
- Collaborate with the finance team to ensure data accuracy.
- Assist in month-end closing activities related to receivables.
- Provide excellent customer service to clients regarding billing inquiries.
- Perform collection duties – making collection calls, emailing clients, taking proper notes regarding collection status
- Liaising with management about outstanding accounts
- Follow up on change orders when necessary
- Set up new customers, Credit and COD
- Customer credit list maintenance – follow-up with customer regarding credit form and liaise with management and owners for limit and terms
- Inventory maintenance – Keep inventory items updated by gathering pricing details from the retail division and input new prices, products or make any necessary changes
- Input sales orders from retail outlets into QuickBooks
- Perform closeouts – obtain closeout information from retail division and gathering all related information like sales receipts
- Sorting, filing and enter sales orders and check for irregularities and missing information and liaise with retail division for required information




- Assist in meetings with clients and partners
- Ability to use excel and amend information for accurate results using formulas and pivot tables
- Respond to internal and external inquiries in a timely manner

Requirements
- Minimum 3 years of A/R and Collections experience.
- Completion of relevant college or university program in Accounting.
- Proficiency with accounting software and data entry.
- Robust attention to detail and organizational skills.
- Excellent verbal and written communication.
- Excellent phone etiquette.
- Ability to analyze accounts and reconcile discrepancies.
- Knowledge of financial principles.
- Prior experience in customer service is a plus.
- Ability to work independently and as part of a team.
- Proficiency using Microsoft Excel and Quick Books.
- Knowledge of Windward is an asset.
- Understanding of the Landscape industry and Landscape Construction materials is an asset.
- Good work ethic, consistent and punctual.
- Understanding how to take ownership over processes.
- Accuracy in reporting is critical.
- Strong organizational skills to handle multiple deadlines.
- Excellent time-management skills.
- Great documentation and proof-reading skills.
- Ability to be a visible team-player and have excellent interpersonal skills.

Hourly Rate: $23.00 - $26.00

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📌 Accounting Associate (Toronto)
🏢 Islington Nurseries
📍 Toronto