Administration Coordinator
Do you enjoy helping others, organizing, and communicating?
Are you looking for a job that allows you to develop your skills and make a real difference?
This opportunity is for you
Our client, a company specializing in the installation, service, and maintenance of air conditioning and refrigeration systems—with recognized expertise in wine cellar systems—is seeking an Administrative Coordinator to support daily operations.
Location and schedule:
On-site position - Montreal
Monday through Friday, 7:30 AM to 4:00 PM;

40 hours per week, or option for 4 days/week (30 hours)
$57,000 to $70,000 per year, depending on experience
Your Role
Answer incoming calls and provide high-quality customer service
Enter and update work orders, technician notes, and customer information in internal systems
Update technician schedules according to operations guidelines
Communicate with customers to confirm appointments and follow up as needed
Schedule and coordinate monthly preventive maintenance




Prepare invoices and enter vendor invoices, expenses, and payments into the accounting system
Track customer payments and overdue balances
Contact vendors for orders related to daily operations
Monitor inventory of parts and equipment
Provide general support for all administrative tasks
Why join us?
A dynamic and approachable team
A supportive and stimulating environment
A practical and rewarding experience
Ready to take on the challenge?
Apply now and join the adventure
Your Profile
Experience in administration, customer service, or office coordination
Experience in the HVAC, construction, or service industries is a plus
Knowledge of QuickBooks and Progression Live is a plus
Proficiency in Microsoft Office
Excellent organizational and prioritization skills
Ability to multitask in a rapid-paced environment
Attention to detail and thoroughness
French: excellent (spoken and written)

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