Strategic Executive Assistant to the President & CEO

Location: Toronto, ON (In-Office, 5 Days)

Industry: Banking / Private Equity / Family Office

Compensation & Benefits

Salary: $110,000 – $150,000 (Market-rate based on experience).

Travel: Global (Approx. 20% per quarter)

The Opportunity

We are seeking a sophisticated, high-functioning Strategic Executive Assistant to serve as the primary strategic foil and operational lead for our President & CEO. This is not a traditional administrative role;

it is a "Right Hand " position designed for a professional who thrives on high-stakes problem solving, cross-border diplomacy, and the seamless execution of a CEO’s vision.

As the firm scales from a private family office into a globally recognized institutional entity, you will be the "glue" that holds the executive office together. You will act as a proxy, a gatekeeper, and a strategic coordinator, ensuring that every investor interaction, banking relationship, and internal project is executed with absolute precision.. The role requires exceptional judgement, discretion, intellectual rigor, and the ability to operate seamlessly across strategy, operations,

Lead the day-to-day functioning of the Office of the CEO, ensuring clarity of roles, cadence, and execution across priorities

Key Responsibilities

1. Strategic Proxy & Executive Operations

Meeting Command: Attend all high-level meetings alongside the CEO. Capture critical nuances, track action items, and aggressively follow up with internal teams to ensure 100% completion.

The "Final Filter": Review and package all materials from internal teams. You are the final quality control—requesting revisions and refining key messaging before any document reaches the CEO or an investor.

CEO Communications: Manage the flow of operational communication between the CEO and the office team,



ensuring clarity of intent and maintaining a high standard of professional etiquette.

2. Investor Relations & Market Presence

Investor Collateral: Lead the compilation and finalization of investor packages, ensuring marketing materials and key messaging are sharp, accurate, and qualified.

Event Architecture: Design and oversee high-touch events for staff and investors, including dinner arrangements, travel logistics, and hospitality for global partners.

Global Liaison: Act as a brand ambassador for the President’s Office. You will manage and maintain critical banking and trust-based relationships, representing the firm with poise and discretion.

3. Global Operations

Cultural Navigation: Support the firm’s expansion into the UAE. You must possess the cultural fluency to navigate the Middle Eastern business landscape, adhering to local protocols regarding attire, professional conduct, and social engagement.

Travel Leadership: Accompany the CEO on international circuits (approx. 2–3 weeks per quarter), managing the "ground game" to ensure every meeting and logistics detail is flawless.

The Ideal Candidate

Industry Pedigree: You likely come from a Banking, Private Equity, or Brokerage background. You understand the "language" of finance and the urgency of the industry. Experience in a similar role

Executive Presence: You possess an "understated authority." Youare poised, articulate, and capable of holding your own in a room full of high-net-worth individuals and institutional bankers.

The "Anticipator": You solve problems before they happen. You see three steps ahead on the calendar and identify potential friction points before they impact the CEO.

Adaptable Maturity: You are comfortable navigating the unique dynamics of a growing family office, acting as a professionalizing force during a period of rapid in

📌 Strategic Executive Assistant To The President (Mississauga)
🏢 Professional Staffing
📍 Mississauga