Job Details

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation. It is on these ancestral and treaty lands that we teach, live and learn.

This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.

Under the direction of the School Secretary and Principal to assist in maintaining the efficiency and continuity of the operation of the school to assist in communications with staff, students and parents. Duties may vary but will include some of the following:

Key Responsibilities

Provide clerical support

- Type letters, reports, evaluations, newsletters and information to parents from school principal as well as from individual teachers; provide typing support to academic staff photocopy materials for school use
- Open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail
- Organize and maintain school files; retrieve files, documents and forms for administration and teachers
- Order films for school by phone
- Assist teaching staff with input and printing of report cards

Assist with the process of purchasing of school texts and consumables

- Sort staff purchase requests, type on appropriate forms and forward to the purchasing department
- On delivery of order, check delivery against invoice, stamp texts,



sort and distribute delivered material to staff
- Send appropriate invoices and forms to accounts payable department
- Trace missing shipments
- Maintain adequate supplies
- Record and maintain the school supply accounts

Assist in maintaining school attendance records for staff and students

- on a monthly basis check the teacher registers (daily student attendance) and prepare the monthly attendance report for the principal's review and signature
- report teacher absences on computer to dispatchers and request supply, if needed
- administer the student secure arrival program -twice daily check each class' attendance folder -if students don't arrive and parents don't call, then call parents

Assist in maintaining the school's teacher and student records

- Register all new students to the school completing all the necessary forms and providing parents with information
- Obtain student records from prior school if necessary and give them to the appropriate staff
- Prepare transfers and necessary documents when a student leaves the school
- Update each student file annually

Assist school public relations and communications

- Present at all times a positive image and response to the public
- Receive and respond to telephone callers and individuals courteously, in taking messages, in supplying information and in directing callers or visitors to the appropriate person
- Inform parents or guardians of any potentially serious problems
- Maintain and protect confidentiality of all matters pertaining to staff and students

Perform such other duties as may be assigned by the Secretary or Principal

Equipment Used

- Computer/printer, electric typewriter, photocopier, adding machine, P.A. system

Qualifications

- Secondary School Diploma with a

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