# Office Manager & Security CoordinatorCohere

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cohere.comCategory:

Security LeadershipLocation:

OttawaLevel:

ManagerSalary:

$115,000 – $140,000## Quality of lifeWhat the posting states. Hover or tap a perk to see the line it came from.
* Retirement match
* Learning budget
* Home-office stipend
* 26 weeks parental leave
* 30 days PTO
* EquityWho are we?Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.
We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.
We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join usRole Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities
Front-Facing Operations & Vendor Management:Direct oversight of cleaners, food & beverage program, suppliers,



and maintenance vendorsCoordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organizationLead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updatesHandle shipping and logistics, including laptop distribution for new hires and managing returnsSecurity Compliance & Protocol Implementation:Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirementsOversee security screening processes for employees, contractors, and visitorsEnforce access controls, secure storage, and transmission protocols for sensitive materialsReport security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as requiredMaintain accurate security records, including clearance coordination, training logs, and incident reportsProvide back up to the Company Security OfficerOffice Management & Inventory:Maintain food, office, and cleaning supply levels; track usage and reorder proactivelyConduct office tours and serve as primary in-person point of contact for current employeesOversee incoming/outgoing mail and package handlingProvide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logisticsEvents,



Culture & Community:Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team moraleManage event execution with security considerations for internal and external gatheringsCoordinate guest experiences and visitor logisticsOversee mail management and package handlingQualifications &

Requirements:
Mandatory

Requirements:
Canadian citizenship and current residency in CanadaValid Reliability Status with familiarity with CSP/PSPC frameworks2+ years of experience in security operations (government/industrial security preferred)Preferred

Qualifications:
Experience managing vendors, facilities, and office operationsFamiliarity with government contract security requirementsStrong event planning and community engagement skillsExcellent communication and interpersonal abilitiesApplication Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.
Full-Time Employees at Cohere enjoy these Perks:A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment

benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.6 weeks of paid vacation (30 working days)Budget for traveling to other offices if you are remote, plus an annual company offsite.
How and Where We Work:Cohere is remote-friendly, bu

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