Project Manager – Operations & Technology (6-Month Contract) Company: RFL Wealth Management

Employment Type: Full-Time-Contract- Remote

At RFL Wealth Management, we help professionals build a Rich, Fulfilling Life through high touch financial planning, relationship-driven guidance, and long-term strategic thinking. We are not a traditional wealth firm. We are building a up-to-date, fast-growing advisory company focused on exceptional client experience, meaningful relationships, and long-term impact. Our environment is entrepreneurial, fast-paced, collaborative, and growth-oriented.

About the Role RFL Wealth is seeking a Project Manager – Operations & Technology to lead strategic operational and technology initiatives that improve advisor efficiency, client experience, and business performance.

This individual will work directly with the COO and department leaders to plan, execute, and deliver projects on time while ensuring successful adoption across the organization. This is a fully remote, six-month contract position.

Key Responsibilities Project Management

Lead multiple projects simultaneously from planning through implementation.

Develop project plans, timelines, milestones, and success metrics.

Coordinate stakeholders across all departments.

Track project progress and proactively resolve roadblocks.

Provide weekly project status updates to leadership.

Technology Implementation

Lead the implementation of Gong AI across the organization.

Configure systems, workflows, permissions, and reporting.

Coordinate vendor meetings and implementation sessions.

Develop internal documentation and best practices.

Train advisors and staff on new technology platforms.





AI & Automation

Implement AI tools that improve advisor productivity and client experience.

Identify automation opportunities across business operations.

Improve internal workflows using AI and technology.

Analytics & Reporting

Design and implement operational dashboards.

Develop KPIs and reporting for leadership.

Improve visibility into advisor performance and operational efficiency.

Identify trends and recommend process improvements using data.

Process Improvement

Document and standardize operational processes.

Create Standard Operating Procedures (SOPs).

Recommend efficiencies across departments.

Support CRM optimization and operational workflows.

Collaboration

Work closely with Operations, Financial Planning, Insurance, Investments, Accounting, Marketing, and Leadership.

Facilitate project meetings and follow-up on action items.

Ensure projects are delivered on time and within scope.

What We’re Looking For

Bachelor’s degree in Business Administration, Information Technology, Project Management, Operations Management, or a related field.

3–5+ years of project management experience, preferably within financial services, wealth management, fintech, or SaaS environments.





Proven experience leading end-to-end implementation of business systems, CRM platforms, or enterprise software.

Experience managing multiple cross-functional projects simultaneously with competing priorities.

Strong understanding of AI tools, workflow automation, and digital transformation initiatives.

Experience implementing or administering platforms such as Gong, Salesforce, Zoho, HubSpot, Microsoft Dynamics, Monday.com, Asana, Jira, or similar business systems.

Demonstrated experience with process mapping, business process improvement, and SOP development.

Solid analytical skills with experience creating dashboards, KPIs, and operational reporting using tools such as Power BI, Tableau, Looker Studio, Excel, or similar platforms.

Experience coordinating software vendors, implementation partners, and third-party stakeholders.

Excellent written and verbal communication skills with the ability to present project updates to senior leadership.

Experience facilitating workshops, user training, and technology adoption initiatives.

PMP, CAPM, Agile, Scrum Master, Lean Six Sigma, or Prosci Change Management certification is considered a strong asset.

Skills & Attributes

Strong project planning and execution

Change management and stakeholder engagement

Business process improvement

Requirements gathering and business analysis

AI implementation and workflow automation

CRM administration and optimization

Data analysis and reporting

Risk identification and mitigation

Vendor management

Documentation and SOP creation

User acceptance testing (UAT)

Technology adoption and end-u

📌 Project Manager – Operations (Calgary)
🏢 Pmi-Sac
📍 Calgary