Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it

We offer careers, not jobs, and we strive for an setting where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group's Capital Projects & Real Estate department has a full-time position for Lease Administrator.

This role is hybrid - in-office with 20% flexibility to work from home.

The Lease Administrator is responsible for the accurate maintenance, administration, and financial coordination of lease records supporting our modular space operations across Canada, the United States, and Australia.

The role serves as a central point of coordination for lease documentation, payment tracking, contractual milestones, financial reporting,



and property-related obligations. Working closely with the Capital Markets and Real Estate team and cross-functional stakeholders, the Lease Administrator helps ensure the organization proactively manages its real property commitments, maintains accurate financial information, and meets contractual and reporting requirements.

The ideal candidate is a highly organized and detail-oriented professional with experience in lease administration, real estate, accounting, finance, or contract administration, who combines strong financial acumen with excellent coordination skills and the ability to manage a complex, multi-jurisdictional portfolio.

Key Duties and Responsibilities Lease & Portfolio Administration

- Maintain accurate and up-to-date lease records for properties across Canada, the United States, and Australia, including internal and external real property agreements and Crown leases.
- Administer the full lifecycle of real property agreements, including new lease setup, amendments, renewals, and terminations.
- Track lease payments, financial obligations, renewal dates, termination provisions, escalation clauses, and other key contractual requirements to ensure timely action and compliance.
- Monitor and proactively flag upcoming lease milestones, including renewal windows, notice periods, escalations, expiries, and other contractual deadlines.




- Maintain a centralized lease database and tracking system, ensuring data integrity, completeness, and audit readiness.
- Maintain a strong working knowledge of the Crown lease portfolio and ensure expiry dates, renewal terms, and related compliance requirements are appropriately tracked and actioned.
- Serve as the central administrative point of contact for leased assets, coordinating documentation, records, tasks, and stakeholder communications across the real estate portfolio.
- Serve as the primary documentation support contact for internal business units, branch managers, landlords, and other stakeholders on lease-related matters.

Financial & Accounting Support

- Coordinate the quarterly forecasting cycle for Black Diamond Real Estate, including lease expenses, lease-related revenues, intercompany eliminations, and related financial assumptions.
- Support the Financial Reporting team with IFRS 16 lease reporting by maintaining accurate records of new leases, amendments, additions, disposals, and changes to existing lease agreements.
- Serve as the subject matter expert for the Black Diamond Real Estate entity within NetSuite, including master data maintenance, workflow support, and preparation of month-end accounting entries.
- Support accurate month-end accounting by reviewing actual results against forecast, identifying variances, and preparing or coordinating required adjustments.
- Administer annual property tax notices for owned properties, including processing payments, allocating and amortizing costs to appropriate general ledger accounts, and coordinating with the Tax team on assessment reviews or challenges as required.
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📌 Lease Administrator (Calgary)
🏢 Black Diamond Group
📍 Calgary