Undergraduate Program Advisor - Chemistry & Chemical Biology

Regular/Temporary

Temporary

Location

Central Campus

Open Date

2026/10/13

Job Type

Limited Term (>12 months)

Close Date

2026/10/21

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Chemistry & Chemical Biology

Full/Part Time

Full time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0597

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

12.2 Months

Target Number of Openings

1

35

Schedule

Monday-Friday, 8:30 AM to 4:30 PM

Education Level

College Diploma in Office Administration or related field

Career Level

3 years of relevant experience

Anticipated Start Date

As soon as possible

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement

Unit Description

About the Department

The Department of Chemistry & Chemical Biology is a dynamic group of staff, postdoctoral fellows, students, and 30 full-time faculty members who conduct leading-edge research and top-tier training of undergraduate and graduate students in all areas of chemistry. We boast world-class facilities and instrumentation and maintain rich collaborative relationships with many departments across campus and with various McMaster research institutes and core facilities including the McMaster Nuclear Reactor, the Biointerfaces Institute, the Institute for Infectious Diseases Research,



and Brockhouse Institute for Materials Research. Join us and spark your imagination

About the role

We are seeking an experienced administrative assistant to provide academic and administrative support to our Chemistry, Chemical Biology, and Sustainable Chemistry undergraduate students. This individual will work under general direction within a clear framework of accountability and exercise substantial personal responsibility to deliver results. The role has become available due to a career growth leave.

The portfolio includes academic advising for undergraduate students, scheduling all undergraduate courses, and promoting our programs through social media and website updates. The successful candidate will also demonstrate a welcoming demeanor and a willingness to assist as front-desk manager for a variety of stakeholders and visitors to our office.

We are looking for a resourceful, self-directed individual with a positive approach to customer service, capable of working independently and as part of a team. The ideal candidate will adapt to changing priorities, multitask efficiently, and successfully manage frequent interruptions. Strong follow-up skills and attention to detail are essential for managing tasks and ensuring accurate completion within established timelines.





Experience in coordinating and overseeing multiple projects simultaneously, along with the ability to prioritize tasks effectively, is a must for this role. This role also requires critical thinking skills, including the ability to synthesize information from multiple sources, make informed decisions, provide sound advice, and complete tasks effectively.

Job Summary

Responsible for providing academic advice at a program or department level which requires a thorough knowledge of program or department regulations as it pertains to course and program requirements. Also responsible for providing administrative support for a program or department .

Purpose and Key Functions

- Identify and analyze problems with the program and prepare recommendations for review and approval.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Advise registered and prospective students of program options and requirements which requires maintaining knowledge of course and program curriculum.
- Ensure that students understand that all course and program selections adhere to established academic, prerequisite, and graduation requirements for the program.
- Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.
- Provide students with information regarding program policies and information about program requirements.
- Review, evaluate, and provide recommendations on applications to ensure students are eligible to transfer into, continue in, and graduate from the program.
- Investigate questions and resolv

📌 Undergraduate Program Advisor (Canada)
🏢 McMaster University
📍 Canada