Internal Medicine, Max Rady College of Medicine

Rady Faculty of Health Sciences

Position number: 37950

Date posted: October 14, 2026

Job details

Program Administrator - OA5 (AESES)

New Project Full-Time (Budget Funded)

Full-time: Yes

Permanent: No

Work schedule: 35 Hours/week (Monday to Friday, 8:00 am to 4:00 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date November 16, 2026 - June 30, 2027

840 hours worked

For more information please contact: Melissa Franzmann - [email protected]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience.

EXPIERENCE:

- Minimum 4 years' experience or the equivalent combination in an educational setting.
- Experience working in a postgraduate medical training setting and experience with U of M policies, procedures.
- Experience scheduling large numbers of students or staff and rotational schedules across multiple program and functional areas with close attention to detail is required.
- Experience working independently with a strong initiative to complete and follow up on tasks is required.
- Experience scheduling large volumes of meetings, other events or interviews at once is required.
- Experience with computer software applications, including but not limited to Microsoft Office is required.
- Multi-site clinical scheduling experience is preferred.
- Experience in a university clinical department preferred.
- Experience in CaRMS, ENTRADA, Accreditation preferred.
- Financial experience such as creating a budget, processing invoices and expenses preferred.




- Educational experience with remediations, probations, appeals preferred.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Must be able to interact with people from diverse backgrounds in a calm, courteous, and effective manner is required.
- Must be able to exercise tact and discretion, and tactfully navigate situations of conflict is required,
- Must have excellent problem-solving skills and take initiative in this regard is required.
- Strong organizational, analytical, and interpersonal skills are required.
- Must be able to work effectively with support staff at all levels within the Department of Internal Medicine, with professional medical staff and students at undergraduate and postgraduate levels is required.
- Must be thorough, accurate, and have a high level of attention to detail is required.
- Strong verbal and written communication skill are required.
- An ability to exercise sound judgment is required.
- Must be able to provide quality communication to professional staff in a courteous, patient manner is required.
- Must be able to analyze problems, identify key information and issues, and effectively resolve them is required.




- Must be able to work effectively independently as well as part of a team setting is required.
- Must be able to work under pressure and higher level of organization is required.
- Must be able to work a flexible schedule including early morning meetings, evening and weekend events as required.
- Intermediate knowledge of computer software applications including the Microsoft Office Suite is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

- Competency by Design
- Faculty Advisor Meetings
- Competency Committee Meetings
- FAST, CONCUR, MSAS or other similar systems, is preferred

Key responsibilities

- Primary contact and resource for medical students and faculty inquiries and concerns.
- Creates the entire master rotation schedule and manages the scheduling assignments of Medical Residents to major affiliated teaching sites.
- Coordinates the Early Exposure Program for Med I and Med II students.
- Coordinates annual schedule for Comprehensive Patient Assessment (CPA) sessions for Med II students and Med II course curriculum.
- Coordinates the University of Manitoba — Max Rady College of Medicine Curriculum Management System (Entrada) for Med III setup as per UGME.
- Recruits' faculty presenters for transition to clerkship based on session schedules provided by UGME.
- Coordinates the intake of elective student applications with Program Administrators.
- Liaises and maintains regular contact with the Undergraduate Medical Education personnel responsible for a variety of programs to resolve problems as needed.
- Coordinates and prepares complex annual four-week

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