The Administrator provides accurate, timely, and qualified administrative support to B&R; Eckel's transportation operations. The position coordinates office activities, maintains records and documentation, supports customer and vendor communication, and assists Management, Operations, Dispatch, Safety, Finance, Human Resources, drivers, and field personnel. The Administrator contributes to efficient daily operations by protecting confidential information, maintaining reliable business records, and ensuring administrative requirements are completed consistently.

About B&R; Eckel's Transport

B&R; Eckel's is a Canadian transportation company with terminals in Bonnyville, Lloydminster, and Nisku. Since 1965, our experienced team has delivered dependable service for a wide range of transportation needs.

We value our employees and provide the tools, training, and workplace support they need to succeed. We are currently seeking an Administrator to join our Nisku team, reporting to the Vice President & General Manager / Business Unit Manager.

Key Accountabilities

- Provide day-to-day administrative support to Management, Operations, Dispatch, Safety, Finance, Human Resources, and other departments as assigned.
- Prepare, edit, format, distribute, and file correspondence, reports, forms, spreadsheets, presentations, meeting materials, and other business documents.
- Answer and direct telephone calls, emails, visitors, and general inquiries promptly and professionally.
- Coordinate incoming and outgoing mail, courier shipments, office supplies, equipment service, and other routine office requirements.
- Assist with meetings, training sessions, employee communications, special projects, and business initiatives.

2.



Transportation Documentation and Record Control

- Maintain organized electronic and physical records for customers, vendors, employees, drivers, vehicles, equipment, shipments, and operations as assigned.
- Collect, review, enter, scan, distribute, and retain bills of lading, proof of delivery documents, trip documents, permits, work orders, inspection records, and other transportation records.
- Check documents for completeness, accuracy, required signatures, and supporting information; follow up on missing or unclear items.
- Apply company naming, filing, retention, confidentiality, and document-control requirements.
- Support compliance, audit, insurance, customer, and regulatory information requests by locating and assembling records.

3. Customer, Driver, and Vendor Support

- Communicate professionally with customers, drivers, owner-operators, vendors, contractors, and internal personnel.
- Provide approved information and route operational, billing, safety, maintenance, payroll, or service questions to the appropriate person.
- Assist with customer setup, vendor documentation, service records, shipment status requests, proof of delivery, and general follow-up.
- Maintain accurate contact information, service notes, and supporting records in approved company systems.
- Escalate unresolved, urgent, confidential,



or sensitive matters promptly.

4. Data Entry, Reporting, and Financial Administration

- Enter and maintain accurate information in approved transportation, accounting, payroll, safety, maintenance, customer relationship, and document-management systems.
- Prepare recurring and ad hoc reports, trackers, summaries, and reconciliations for Management.
- Assist with purchase orders, invoices, accounts payable, accounts receivable, payroll information, expense documentation, and customer billing support as assigned.
- Identify and report discrepancies, duplicate records, missing documents, unusual charges, or incomplete information.
- Maintain confidentiality of employee, payroll, pricing, customer, financial, and commercially sensitive information.

5. Safety, Compliance, and Team Support

- Follow company policies, safe work procedures, privacy requirements, and applicable federal and provincial requirements.
- Assist with orientations, training records, certifications, incident documentation, corrective-action tracking, and safety meeting records as assigned.
- Report hazards, incidents, near misses, injuries, environmental concerns, security concerns, and unsafe conditions promptly.
- Work cooperatively with terminal and corporate personnel to meet service, compliance, and operational priorities.
- Complete other duties reasonably assigned by Management.

Performance Expectations

- Accurate and timely data entry, reports, correspondence, and document processing.
- Complete, organized, secure, and readily retrievable business records.
- Professional and responsive service to employees, drivers, customers, vendors, and visitors.<

📌 Administrator (Nisku)
🏢 B&R Eckel's Transport
📍 Nisku