Job Type: Full Time - Temporary
Hours of Work: Monday – Friday 8:30am-4:30pm (occasional evening or weekend hours as required)
Early Childhood Education Manager
Education

Reporting to the Early Childhood Education Manager, the Administrative Assistant provides general administrative and operational support for the Nation's various early childhood programs which include the Infant/Tot program, the 3-to-5-years program, Chi Chuy Preschool, as well as the Indigenous Supported Child Development and Early Childhood Development Outreach programs. This full time, permanent position will be located at the Nation's Child Development Resource Centre.

Performs all duties and responsibilities in accordance with Tla’amin laws, regulations, policies, practices and procedures as directed by the Early Childhood Education Manager. Maintains confidentiality as required pertaining to Citizens, clients, employees and general matters of the Nation.

Administrative Support

Provides administrative support to the Early Childhood Education Manager including filing, scheduling, answering requests, phone calls, taking messages, etc.
Places on-line orders for office supplies, on-line grocery orders, equipment etc. Coordinates and prepares meeting kids, agendas and room bookings, and takes meeting minutes as required.
Provides administrative support to Early Childhood program staff.
Completes required data entry.
Supports the planning and delivery of various early childhood events.

Serves as a key point of contact between Early Childhood and other departments, community members and other external parties.




Maintains awareness of various activities taking place within early childhood programs in order to assist with inquiries.
Assists with drafting and distributing communication updates.
General Office Administration

Places orders for office supplies, groceries and equipment through various suppliers.
Provides general support to Early Childhood programs as required.
Supports other departments with administrative needs during peak work periods and to cover key administrative functions in other departments during vacation or leave.

Training, Education, Experience

A minimum of 2 years of office/clerical experience in a professional
An equivalent combination of education and experience will be considered.
Valid class 5 driver's license and acceptable driving record.

Intermediate computer skills using Microsoft Office, including Teams, Word, Excel and PowerPoint.
General proficiency with technology including office equipment (copiers, phone systems, )
Well-developed office administration skills including filing and filing systems, operating office equipment and technology.
Good writing skills and the ability to take accurate and succinct meeting
Detail oriented, organized and proactive with robust time management Ability to multi-task.
Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework.

Work is performed primarily in an office environment. Some work will be performed at community events and meetings where assistance with set up and tear-down will be required. Occasional travel to attend meetings or training is required. Occasional evening or weekend work may be required.
Please apply online by sending your resume and cover letter to:

📌 Administrative Assistant: Permanent Full-Time (Powell River)
🏢 Tla'amin Nation
📍 Powell River