Executive Assistant

Location: This role is based in Toronto and follows a hybrid work arrangement, with three days per week in the Toronto office and the remaining workdays remote.

Raising The Village's mission is to build and strengthen pathways out of ultra-poverty through an approach guided by data, designed with communities, and scaled by partnerships. We work with last-mile communities to implement solutions that raise incomes, sustain impact, and chart sustainable pathways to possibility within 24 months. Find out more about our programs and impact at Position" data-faitracker-click-bind="true" (

The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village's Founder and CEO, providing trusted executive, administrative, and operational support in a dynamic, mission-driven environment. Working closely with the CEO, the EA balances hands-on administration—including calendar and inbox management, travel arrangements, expense reporting, meeting logistics, and technology coordination—with broader executive coordination, bringing structure to complexity and helping manage competing priorities.

As a trusted partner, the EA exercises sound judgment, discretion, and independence, anticipating needs and challenges, adapting to shifting priorities, and determining when matters can be resolved independently or require escalation.

Actively manage the CEO's calendar and inbox, balancing strategic priorities, leadership needs, stakeholder requests, travel, and focus time across multiple time zones.

Anticipate conflicts, surface urgent matters, and exercise judgment about what requires the CEO's attention, delegation, or independent resolution.

Draft executive correspondence, briefing notes, agendas, talking points, and internal updates in the CEO's voice and style.





Prepare the CEO for meetings and decisions by synthesizing relevant context, checking facts, identifying gaps or inconsistencies, and highlighting matters requiring a decision, analysis, delegation, or follow-up.

Coordinate meetings and engagements with the Executive Leadership Team and Board, including scheduling, materials coordination, logistics, and action tracking.

Coordinate with Board members, senior leaders, funders, government and implementing partners, advisors, and other executive offices.

Represent the CEO's office with professionalism, responsiveness, diplomacy, and cultural awareness aligned with RTV's values.

Travel, Executive Office Operations & Special Projects

Arrange complex domestic and international travel, including itineraries, accommodations, transportation, visas or travel documentation, and contingency planning.

Coordinate meeting and event logistics and prepare complete travel briefs with schedules, contacts, background materials, and objectives, responding resourcefully to last-minute changes.

Manage executive administration, including expense reporting, and oversee office administrative operations, which may include lease management.

Coordinate IT support, equipment, and virtual meeting setup, and maintain practical systems for tracking priorities, decisions, commitments, and deadlines.

Support special projects by researching information, coordinating inputs, preparing concise summaries, and driving defined workstreams to completion.





5+ years of progressive executive support experience, ideally supporting a CEO, C-suite executive, or similarly senior leader in a fast-paced, complex organization.

- Adaptability when priorities shift, with strong ownership and follow-through to keep commitments moving to completion.
- Excellent written, verbal, and relationship management skills, with the confidence and diplomacy to prepare polished executive communications and engage with senior stakeholders.
- Robust Microsoft 365 proficiency, including Outlook, Teams, Word, PowerPoint, and Excel, and the ability to learn new technology quickly.
- Ability to coordinate complex travel, meetings, events, and logistics, including changes with limited notice.

Experience in the nonprofit, NGO, international development, humanitarian, or social-impact sector.

Experience supporting an organization through rapid growth, transformation, or organizational change.

Experience supporting projects, tracking milestones and dependencies, and preparing executive briefings, presentations, reports, or decision-support materials.

Familiarity with SharePoint, HRIS or enterprise systems, project-management platforms, or AI-enabled productivity tools.

Experience coordinating international travel involving visas, complex itineraries, or challenging logistics.

RTV uses artificial intelligence to screen and assess applicants for this position, including through an applicant tracking system (ATS) that helps sort applications based on job related criteria. Ontario Inclusion and Accessibility Statement

We comply with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all aspects of the employment process.

📌 Assistant(e) Responsable Planning (Toronto)
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📍 Toronto