Cenovus Energy Hub
Lloydminster, SK S9V2L3, CAN

- In office
- Travel Required : No
- Rate : $39.86 CAD per hour
- Pay or shift range: $39.86 CAD to $43.53 CAD
The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
- Full-Time
- Requisition #: COORD001032

Description

Duties and Responsibilities

Event Management

- Develop and implement event business plan in accordance with City of Lloydminster policies and procedures.
- Generate revenue, community pride, while creating lasting business relationship through the creation and development of large events.
- Budget, organize, coordinate and facilitate large scale events based at the Cenovus Energy Hub.
- Research, prepare, and present bid documents including timelines, communication / marketing strategy, risk assessment and event budget to Manager, CEH.
- Assist community organizations with event bid submissions.
- Facilitate events by coordinating with contractors, event organizers, promotors, community groups, partner organizations, volunteers, internal stakeholders and staff.
- Create reports to evaluate events and provide recommendations for future events.
- Ensure that booking parties are informed regarding, and adhere to the City's safety policies, procedures and systems.
- Co-ordinate, monitor and assist in training staff, contractors and volunteers who operate and staff events.
- Determine requirements for hospitality services, signage, multi-media equipment, printing,



and other technical services, and arrange for and manage contracts for these services.
- Communicate with internal employees and ensure deliverables are possible within facilities.
- Support community events where needed.

Relationship/Business Coordination

- Liaise with City departments, user groups, and community stakeholders in bringing major events to Lloydminster Community.
- Work with the Coordinator, Corporate Sponsorships to acquire sponsorships for events.
- Ensure that all booking technical requirements are communicated to the Facility Manager.
- Build cohesive relationships with Promotors, Booking Agents, Sporting organizations, Internal and External stakeholders and other City Departments with a strong focus on customer service.
- Sit on committees per direction of Manager, CEH.
- Builds and fosters client network of referrals to ensure repeat customers while creating new opportunities for growth.
- Actively seek to develop long-term, repeat business relationship with existing and new customers, in alignment to the long-term strategy of the business.

Administration

- Assist in preparing grant applications and writing follow up reports.
- Develop marketing,



communication and social media strategies. Coordinate implementation in conjunction with facility manager, communications department and stakeholders.
- Maintain all records relating to events.
- Oversee fulfillment of agreements, ensure proper communication, monitor reporting, coordinate the preparation and administer all agreements, invoices, collection and account financials in accordance with City standards.
- Provide annual revenue and expenses budgets to manager.
- Prepares statistical and data reports as required.
- Works closely with Economic Development to provide metrics of economic growth during and after events.
- Prepare reports for City Council as required.
- Other related duties as required

Qualifications

- Completion of a two-year post-secondary diploma in Event Management, Tourism Management or a related field from a recognized institution.
- 3 years experience with, bidding, planning and implementation of large scale events.
- Proactive, self-motivated, and adaptable with the ability to work independently or as part of a team is essential.
- Knowledge of the interests and functions of community groups and agencies.
- Advanced written and verbal communication skills required. Examples include ability to compose complex written reports, bid documents and verbal communication such as public speaking.
- Must be proficient with computers with intermediate knowledge in Microsoft Suite including Word, Excel and Outlook.
- Experience with design software such as Canva or photoshop is

📌 Coordinator Events Cenovus Energy Hub (Canada)
🏢 City of Lloydminster
📍 Canada