Newforma Konekt's teams are scaling, and the initiatives they run are getting more complex, more contractors, more dependencies, more moving pieces to keep in sync. That's exactly what makes this role interesting: it's a newly created seat at the table, a chance to build the connective tissue that keeps a fast-moving product organization running smoothly, and to shape how that coordination works from the ground up.Reporting directly to the Chief Product Officer and partnering closely with Product Directors and Group Product Managers, you'll maintain the real-time picture of capacity, budget, and progress across squads and contractors. You'll coordinate where resources go, track what's on schedule and what's not, and keep the roadmap moving, turning leadership's decisions into smooth, well-tracked execution. You won't define roadmap content or set priority between initiatives; that stays with Directors and GPMs.In This Role, Your Responsibilities Will IncludeCapacity & Resource TrackingCoordinate the annual capacity planning exercise for the roadmap, compiling inputs from squads and contractors into a realistic planMaintain monthly per-squad tracking of actual vs. planned assignment vs. remaining workMaintain visibility into the full resource pool (internal teams and contractors) and where each is assignedRecommend rebalancing across squads as priorities and availability shift, surfacing reallocation options to Directors/GPMs for decisionBudget Tracking & ForecastingTrack actual spend vs. budget across contractor cost buckets and internal resourcing, including grantsMaintain rolling initiatives budget forecasts and flag variances early enough to course-correctSet up and maintain grant budget and project foundation tracking: eligible spend, allocation,



and alignment with grant termsRoadmap & Program CoordinationCoordinate roadmap planning logistics: timelines, deliverable tracking, milestone follow-upRun the intake process for current requests, assessing capacity, timing, and skill impacts before routing for a decisionMaintain program plans for each initiative tracking milestones, scope changes, and dependenciesMaintain a program-level risk register and drive cross-squad tradeoff discussions when dependencies put timelines at riskPartner with PMs and engineering leads to sequence work and navigate technical tradeoffsMeeting Facilitation & DocumentationPlan and facilitate working sessions with leads and cross-functional groupsMaintain a centralized source of truth for program documentation plans, trackers, risks, decisionsContractors & Cross‑Team CoordinationMaintain operational coordination and deliverable tracking with external contractors logistics only; strategic contractor decisions remain with DirectorsManage contractor onboarding/offboarding logistics: kickoff, access/tooling setup, handover, closeoutFacilitate recurring program rituals (e.G., biweekly task force syncs)Identify and escalation flow and efficiency issues across squads, driving them toward resolutionReporting & CommunicationPrepare consolidated status reporting for the CPO and executive team on progress, risks, and key decisions that need to be madeContribute to grant applications,



pulling supporting data and metrics from across the teamRelease ManagementCoordinate launch logistics across squads and contractors timing, readiness checkpoints, handoffsCoordinate release notes and announcements, and continuously improve launch playbooksRequirements For The Position Include5+ years in program or project management, ideally in B2B SaaS or an AEC‑adjacent environmentTrack record managing complex programs with cross‑functional teams including significant external dependencies and multiple stakeholder groupsStrong cross‑functional coordination skills across engineering, product, and external contractorsComfortable turning ambiguous signals into structured, data‑backed reportingThrives in ambiguity, comfortable building process where none exists yet, in a fast‑growing, still‑forming environmentProactive and self‑directed, quick to spot gaps and risksStrong facilitation and influencing skills able to align teams and contractors without formal authorityExcellent written and verbal communication, comfortable operating at a variety of altitudesHigh attention to detail, precision matters when capacity, budget, and contractor data all roll up through one personAdvanced Excel skillsHands‑on experience administering a roadmapping tool (Aha!, Jira, or equivalent)Working knowledge of budget/forecasting concepts (burn rate, variance analysis, cost‑bucket tracking)Comfortable building dashboards/reporting views from multiple data sourcesComfortable using AI tools to support the workNice To Have Qualification For This Position IncludeBilingual French/English preferredExperience with grant reporting is a plus, not a requirementLight data‑querying skills (basic SQL or advanced spreadsheet functions) a plus#J-18808-Ljbffr

📌 Program Manager (Quebec City)
🏢 Newforma
📍 Quebec City