Coordinate facilities and administration at OPTrust in Toronto’s hybrid workplace, supporting front desk service, records, mail, and business operations.

Reporting to the Director, Facilities & Administration Services, this full time permanent position supports inviting, safe, well-serviced, functional spaces. You will coordinate administrative and facility-related tasks while delivering timely, professional service. The work includes visitor management, boardroom bookings, inventory, records, vendors, and operational requests.

Key Responsibilities:

- Manage front desk visitors, phones, calendars, and hospitality
- Maintain visitor logs, badges, and sign-in processes
- Coordinate boardroom catering, technology, layouts, and confirmations
- Process mail, couriers, supplies,



and inventory monitoring
- Maintain records and coordinate off-site storage activities

Requirements:

- Service-centric attitude supporting business operations
- Professional, timely handling of visitor and employee interactions
- Knowledge of security protocols and evacuation procedures
- Ability to liaise with vendors and building management
- Ability to respond quickly to Facilities requests

Support OPTrust’s facilities, records, front desk, and administrative services through organized coordination in a hybrid Toronto workplace.

📌 Facilities Administrative Coordinator Toronto
🏢 OPTrust
📍 Toronto