Title

Coordinator, Finance and Operations

Reports To

Director, Finance and Operations

Details

Full time, salaried

Vacancy Status

This posting is for a new vacancy

Application Deadline

October 30, 2026

Start Date

TBA

Location

The Toronto Reference Library at 789 Yonge Street.

Foundation team members currently operate within a hybrid work schedule

Hiring Salary Range

$50,000 - $55,000 Salary will be commensurate with experience.

Eligible for additional compensation in annual performance bonus. Employer also matches, in part, contributions made to a defined-benefit pension.

About Toronto Public Library Foundation

Toronto Public Library Foundation connects the generosity of donors with the limitless potential of Toronto Public Library—the world’s biggest and busiest urban public library system. Together, we transform Torontonians’ love of the library into vital support for programs, collections, and spaces that help people learn, connect, and thrive. With our donors, we’re expanding literacy programs for kids, bridging the digital divide, strengthening civic engagement, and building inclusive, welcoming spaces in every neighbourhood in our city.

Position Summary

The Toronto Public Library Foundation is seeking an enthusiastic, detail-oriented, and adaptable Finance and Operations Coordinator to support the day-to-day financial, administrative, and operational activities of the Foundation.

Reporting to the Director of Finance and Operations, this role provides support across financial administration, audit preparation, office operations, records management, and process documentation. The Coordinator plays an important role in maintaining accurate records,



supporting effective business processes, and ensuring the smooth operation of the Foundation's day-to-day activities.

The ideal candidate is highly organized, proactive, comfortable working with technology and data, and eager to learn and grow within a team-oriented, mission-driven environment.

Key Responsibilities

Financial Administration

- Assist with the preparation and processing of journal entries, account reconciliations, and financial transactions.
- Support monthly financial processes by preparing reports and maintaining supporting documentation.
- Track, organize, and maintain invoices, receipts, expense reports, and credit card transactions.
- Prepare and maintain internal financial tracking spreadsheets and records.
- Identify discrepancies or errors in financial information and assist with investigating and resolving issues.
- Support the Director of Finance and Operations with routine financial reporting, budgeting, and administrative tasks.
- Provide backup support for gift processing, donor receipting, and reconciliation of donor and financial records as required.

Audit, Compliance and Record Management

- Assist with annual audit preparation by collecting, organizing, and maintaining supporting documentation. Support the preparation and filing of reports and returns,



including the CRA T3010 Registered Charity Information Return.
- Assist with petty cash administration and reconciliation.
- Ensure financial and operational records are maintained in accordance with organizational policies, internal controls, and applicable legislation.
- Maintain organized digital and physical filing systems and support records retention activities.
- Assist in maintaining documentation as required.

Operations and Administrative Support

- Coordinate general office administration activities, including office supply ordering.
- Serve as a backup for daily mail processing and other administrative functions as required.
- Monitor and maintain departmental records, templates, and administrative documentation.
- Support facilities-related activities and liaise with building management and service providers as required.
- Provide administrative support to ensure the efficient work of the Operations department.
- Assist with operational resources as required.

Process Documentation

- Document and maintain workflows, procedures, and process guides to support business continuity and knowledge sharing.
- Assist with projects aimed at improving operational efficiency and effectiveness.
- Identify opportunities to streamline administrative and financial processes.
- Maintain process documentation and support the ongoing review and updating of operational procedures.

Qualifications & Competencies

Education & Experience

- Diploma or Degree in Accounting, Finance, Business Administration, Non-Profit Management, or a related field.
- 2-3 years of experience in finance administration, accoun

📌 Coordinator, Finance and Operations (Toronto)
🏢 The Toronto Public Library Foundation
📍 Toronto