ELIGIBILITY TO APPLY

Anyone eligible is invited to apply for this position.

PRIMARY FUNCTION

Reporting to the Manager, Finance, the Coordinator, Finance supports the accurate and timely processing, reconciliation, documentation, and reporting of the organization's financial transactions. The position plays a key role in accounts payable, accounts receivable, banking, expense management, financial record-keeping, and month-end processes while providing responsive support to employees, vendors, funders, and other stakeholders.

The Coordinator works within established financial policies and internal controls, maintains reliable audit trails, identifies discrepancies or control concerns, and escalates matters requiring management review.

KEY ACCOUNTABILITIES

1. Accounts Payable and Expense Management
- Review and process vendor invoices, employee expenses, corporate credit card transactions, honoraria, and other payment requests accurately and on schedule.
- Confirm that submissions include appropriate supporting documentation, authorization, account coding, departmental or funding information, and evidence of compliance with applicable policies.
- Prepare payment batches and supporting reports for management review and authorized release.
- Maintain complete and secure vendor records, including payment information and required documentation, in accordance with established procedures.
- Monitor outstanding and incomplete submissions and work with employees and vendors to resolve missing information, duplicate submissions, coding issues, and payment inquiries.




- Support employees using Expense Management software and related finance submission processes.
- Identify unusual transactions, potential duplicate payments, documentation deficiencies, or policy exceptions and elevate them appropriately

- Accounts Receivable and Revenue Processing

- Collaborate with internal teams to prepare and issue accurate invoices for programs, rentals, funders, sponsorships, events, and other organizational activities.
- Record and apply incoming payments and maintain accurate customer and receivable records.
- Maintain the accounts receivable subledger, reconcile it to the general ledger, and investigate differences.
- Review aged receivables regularly and coordinate timely follow-up with internal departments and external customers.
- Reconcile revenue received through electronic payment, fundraising, and event platforms, including related fees, refunds, chargebacks, and settlement deposits.

- Banking and Cash Management

- Record, reconcile, and prepare bank deposits and maintain complete supporting documentation.
- Prepare assigned bank and credit card reconciliations for management review and follow up promptly on outstanding or unusual items.
- Administer and reconcile petty cash or other cash funds, where applicable.




- Support secure and accurate electronic payment and banking processes in accordance with established authorization requirements.

- Reconciliations and Month-End Support

- Complete assigned reconciliations, which may include bank, credit card, accounts payable, accounts receivable, revenue, clearing, and balance-sheet accounts.
- Investigate discrepancies, document findings, explicit outstanding items, and elevate unresolved matters on a timely basis.
- Prepare supporting schedules and working papers for monthly, quarterly, and year-end reporting.
- Assist with journal entry preparation, accruals, prepaid expenses, deferred revenue, and account analysis, as assigned.
- Support accurate period cut-off by helping ensure transactions are recorded in the appropriate accounting period.
- Assist with audit preparation and provide routine documentation and explanations in response to audit requests.

- Tax and Government Reporting Support

- Prepare reconciliations and supporting schedules for GST/HST returns, Public Service Bodies' rebate filings, and other assigned government remittances.
- Maintain organized supporting documentation and assist in resolving discrepancies identified during review.

- Financial Systems, Records, and Data Quality

- Process and maintain financial information in related financial, expense, payment, and reporting systems.
- Perform routine data validation and identify incomplete, inconsistent, or duplicate financial records.
- Support the transition from legacy or manual processes to standardized digital work

📌 Financial Coordinator (Canada)
🏢 The 519
📍 Canada