RESPONSIBILITIES: Provides support to the Project Manager by coordinating project activities related to restoration projects
Ensure the continuity and efficiency of each project from start to finish through clear communication with all parties involved
Handles multiple projects within a fast-paced environment and is open to constant interruptions
Assists Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment
Ensures all project documentation (work authorizations, completion certificates, etc.) is accurate and uploaded into internal and external claims systems
Ensure consistent communication throughout the project with all key stakeholders
Responsible for tracking project changes and producing updated schedules
Tracks the progress of all new and ongoing projects and maintains up-to-date notes
Assist in preparation and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
Organize, compile and submit support documentation on completion of project; Invoicing is completed accurately and in line with client protocols and supports obtaining outstanding receivables
Ensure a safe and compliant work environment by conducting hazard assessments, maintaining organized and hazard‑free job sites, and ensuring proper use, maintenance, and storage of tools, equipment, and PPE
Promptly report and document unsafe conditions or incidents,



actively participate in safety training and inspections, and support organizational safety initiatives as directed by the Health and Safety Department
REQUIRED SKILLS & QUALIFICATIONS: Proficiency in Microsoft Office Suite and Google Suite
Robust organizational skills with the ability to prioritize a diversified workload and meet deadlines in a fast-paced environment
Ability to work independently or as a team, as required
Attention to detail and a keen sense of safeguarding other people’s property and information
Understanding of customer service principles and practices
Excellent written and verbal communication skills with a high level of professionalism
PREFERRED SKILLS & QUALIFICATIONS: 1+ years prior office experience;
Experience in the construction, insurance or restoration industry;
Proficiency with Xactimate;
and Valid driver’s license and ability to operate a motor vehicle per company Auto Policy.
COMPENSATION: $21-25/hour (depending on experience)
Modern Staffing is an equal chance employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodation for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005, reasonable accommodation requests will be reviewed and granted to those that request assistance during our hiring process.

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📌 Project Manager Assistant (Ontario)
🏢 MODERN Staffing
📍 Ontario