Date posted: October 19, 2026

Pay: CA$27.81 per hour

Job description:

Job Title : HR Assistant

Job Overview

LMSCL is a pioneer non-for-profit organization in the lower mainland who provides planned and emergency residential and community integration services to children, youth and adults. We serve permanent, respite, and day program individuals with mental and physical health needs. We are a big organization with several homes located all over the Greater Vancouver area. Our frontline staff are unionized, and administrative employees are non-unionized. More details are available at https://lmscl.org.

We are seeking a highly organized and detail-oriented HR Assistant to support the smooth execution of administrative and operational tasks within the Human Resources department. This role focuses on maintaining HR systems, coordinating internal processes, and ensuring accurate documentation and communication across the organization. The position is ideal for someone who excels in structured, process-driven work and enjoys keeping things running efficiently behind the scenes.

Key Roles and Responsibilities

Schedule meetings and appointments for the HR Manager, and assist with day-to-day task coordination

Communicating with management and receiving pre-investigation reports

Inviting involved parties to investigations

Moderating investigation meetings

Taking notes, summarizing the meetings

Preparing the initial draft of investigation outcome/discipline

Setting up and inviting members of the Health and Safety committee in case of staff injury, moderating the meeting, and creating notes, etc.

Liaising between scheduling team, HR, services Management, etc. regarding Gradual return to Work Plan, any WorkSafe BC demands, and investigation outcomes

Moderating all WorkSafe BC related inquiries and responses.

Moderating staff and CM performance evaluations and sending them reminders and follow-ups

Documenting the signed performance forms in Payworks

Preparing and submitting all LMIA/LMIA exempt cases to IRCC and communicating and collaborating with staff consultants and lawyers

Other Roles and Responsibilities (If requested or as necessary)

Support the employee onboarding by receiving and organizing necessary documentation, checklists, and system updates





Post job openings, track applications, and coordinate interviews and hiring steps

Assist in laying off employees

Assist with employee offboarding, terminations, and exit documentation

Maintain updated HR templates, forms, and standard operating procedures

Organize and maintain employee files, including credentials, background checks, and leave records

Track and file vacation, sick leave, special leave, and maternity leave requests

Update internal systems and platforms (e.g., Bitrix24, Google Workspace Spreadsheets, and Payworks) with HR-related data and documents as necessary

Prepare letters and documents such as certificates of employment, job offer, and job description

Act as a communication link between the HR department and employees regarding operational updates and announcements

Record meeting notes, messages, and reminders to support HR workflow

Collect, organize, and analyze basic HR data such as turnover rates and hiring statistics Record Keeping

Follows up on expiring permits, licenses, and certificates such as work and study permit

Organizes training records

Scan personnel records and place them on Employees personnel record on Payworks

Screening resumes

Assist in orienting new staff

Takes phone calls and direct them to proper channel in the office

Support the updating and formatting of internal templates, forms, and reports

Assist with troubleshooting scheduling or documentation issues in coordination with the HR Manager

Perform other administrative tasks as assigned to support HR operations

Qualifications
Education and Experience:

College diploma or higher

Diploma or higher education in business administration, HR, or a related field is an asset

Two years prior administrative experience in a client service-oriented environment requiring a high degree of confidentiality is necessary





Previous experience in HR administration is an asset

Previous administrative and/or clerical experience in the social services sector is an asset

Strong interpersonal skills including tact and diplomacy

Strong verbal and written communication skills

Strong organizational skills to coordinate multiple tasks and projects

Being familiar with HR investigations is an asset

Being familiar with Work safe BC claims is an asset

Skills and Competencies

Secretarial, clerical, and administrative skills

Advocacy skills

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

High level of discretion and professionalism with confidential information

Proficient in Microsoft Office, Google Workspace (Docs, Sheets), and Adobe Pro

Comfortable navigating internal platforms and databases

Ability to multitask and follow structured processes independently and as part of a team

Physical ability to carry out the duties of the position

Ability to work effectively in a team and in collaboration with others

Pay Rate

Rate is $27.81 per hour

Probation

Probation is 3 months (any leave will increase the probation time).

Potential for extension and/or renewal based on organizational needs and performance.

Benefits
Competitive health benefits. Will be provided after successfully passing the probationary period (3 months). Includes:

Extended Health

Dental Care

Vision Care

Long-Term Disability

Life Insurance

RRSP (1.5% of salary-no matching is required)

Work Schedule

40 hours per week (Full time) Mon-Fri 9a-5p

Employment Details

This is a one-year contractual position covering maternity leave

Potential for extension based on performance and organizational requirements

Other Information

This position is non-union

We don't accept international students for this position

Candidates should be available to start mid-November

Job Type: Full-time

Education:

DCS / DEC (preferred)

Experience:

Administrative and clerical: 2 years (preferred)

HR assistant in Canada: 1 year (required)

Language:

English fluency (both verbal and written) (required)

Work Location: In person

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📌 HR Assistant - Temporary Full Time (1 Year -Maternity Leave Coverage) (British Columbia)
🏢 LMSCL Lower Mainland Society for Community Living
📍 British Columbia