Organizational context: The Air Transport Bureau (ATB) is responsible for activities related to ICAO’s Strategic Goals, including aviation security. The Aviation Security Policy (ASP) Section within ATB develops and maintains aviation security standards, guidance materials, and supports various committees and panels. The incumbent supports the ASP Section and reports to the Chief of the section.

Job purpose: To provide administrative and clerical support to the Aviation Security Policy (ASP) Section, ensuring the effective functioning of the section and supporting its activities related to international aviation security.

Responsibilities: Provides administrative and clerical support, including file management, document preparation, and correspondence handling. Updates meeting websites and portal sites, maintaining databases and operational spreadsheets. Assists staff with administrative procedures, travel, and financial transactions. Supports meeting preparations by coordinating logistics, documentation,



and secretariat services. Contributes to the daily functioning of the section, managing inboxes and tracking leave. Performs other related duties as assigned.

Education: High school diploma or equivalent is required. Additional training or certification in general office administration, public or business administration, or a related area is desirable.

Work experience: A minimum of four years of experience in administrative support in a public or private organization is required. Experience in using MS Office, maintaining records, and preparing official correspondence is also required.

Skills: Professionalism, Teamwork, Communication, Planning and Organizing, Accountability, knowledge of office automation techniques, equipment, and contemporary computer software for text/data processing.

Required languages: English

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📌 Aviation Security Programme Assistant (Quebec City)
🏢 ICAO
📍 Quebec City