Coordinate facilities and administration at OPTrust in Toronto’s hybrid workplace, supporting front desk service, records, mail, and business operations.
Reporting to the Director, Facilities & Administration Services, this full-time permanent position supports inviting, safe, well-serviced, functional spaces. You will coordinate administrative and facility-related tasks while delivering timely, professional service. The work includes visitor management, boardroom bookings, inventory, records, vendors, and operational requests.
Key Responsibilities: Manage front desk visitors, phones, calendars, and hospitality
Maintain visitor logs, badges, and sign-in processes
Coordinate boardroom catering, technology, layouts, and confirmations
Process mail, couriers, supplies,



and inventory monitoring
Maintain records and coordinate off-site storage activities
Requirements: Service-centric attitude supporting business operations
Qualified, timely handling of visitor and employee interactions
Knowledge of security protocols and evacuation procedures
Ability to liaise with vendors and building management
Ability to respond quickly to Facilities requests
Support OPTrust’s facilities, records, front desk, and administrative services through organized coordination in a hybrid Toronto workplace.

#J-18808-Ljbffr

📌 Facilities Administrative Coordinator Toronto (Ontario)
🏢 OPTrust
📍 Ontario