Job Summary The Active Collections Specialist is responsible for supporting collections quality assurance, vendor oversight, performance analytics, compliance monitoring, and process improvement activities across active collections operations.

This role plays a key part in evaluating collection activity, identifying operational risks and performance gaps, producing actionable reporting, and supporting continuous improvement across internal teams and external vendor partners.

The Specialist supports consistent and effective collections execution by maintaining reporting, monitoring adherence to policies and regulatory requirements, supporting documentation and testing activities, and contributing to special projects, UAT, and business priorities that strengthen operational performance and control effectiveness.

Essential Duties: Quality Assurance & Complilance Montioring Audit collection activities to evaluate adherence to approved strategies, procedures, policies, and regulatory requirements Monitor quality scores, customer treatment standards, contact practices, and compliance performance across active collections activities Identify quality trends, control gaps, and operational risks that may impact compliance, customer experience, or collection effectiveness Document findings, support remediation tracking, and recommend corrective actions to improve quality and consistency Escalate compliance, customer experience, or operational concerns to the appropriate internal partners Vendor Onboarding and Offboarding Coordinate vendor onboarding and offboarding activities, including readiness checklists, training, system access, security requirements, documentation, and internal approvals.

Invoice and Expense Coordination Support vendor invoice validation by confirming charges align with approved rates, services, staffing, and contractual terms, and coordinate resolution of discrepancies.

Vendor Oversight & Performance Evaluation Evaluate external vendor performance against service expectations, collection strategies, and operational requirements Monitor vendor performance results, issue trends, quality outcomes,



and adherence to approved workflows Support vendor accountability by identifying gaps, documenting findings, and recommending corrective actions Partner with vendor management and internal stakeholders to support performance reviews, issue resolution, and follow-up activities Contribute insights to support vendor governance routines, performance discussions, and operational improvement plans Performance Analytics & Reporting Analyze key performance indicators including recovery performance, contact rates, promise-to-pay outcomes, roll rates, quality scores, and productivity trends Maintain recurring reports, scorecards, dashboards, and performance summaries to support operational decision-making Identify trends, variances, root causes, and performance gaps impacting active collections results Develop actionable insights and recommendations to improve collection performance, customer engagement, and operational controls Support leadership, vendor, and business review discussions with clear reporting, analysis, and performance commentary Operational Support, Documentation & Testing Maintain process documentation, job aids, reporting procedures, and evidence required to support operational controls and audit readiness Assist with user acceptance testing, system enhancements, reporting changes, and implementation validation related to collections activities Support the development and maintenance of standard operating procedures, control documentation, and issue logs Coordinate with internal teams to confirm process changes are documented, tested, and communicated effectively Contribute to special projects, business priorities,



and operational initiatives that support active collections performance Continuous Improvement & Risk Identification Identify opportunities to improve collection effectiveness, reporting quality, vendor execution, customer outcomes, and operational efficiency Recommend corrective actions and process improvements based on quality reviews, KPI analysis, risk trends, and business feedback Support continuous improvement activities that strengthen controls, reduce manual effort, and improve consistency across collections operations Minimum Requirements: High school diploma or equivalent 2–5 years experience in collections operations, quality assurance, performance analytics, vendor oversight, compliance monitoring, or related business operations Strong analytical, reporting, and problem-solving skills Ability to evaluate collection activities, identify trends, document findings, and recommend corrective actions Strong attention to detail and ability to maintain accurate reporting, documentation, and issue tracking Ability to manage multiple priorities and work effectively with internal stakeholders and external vendor partners Preferred Qualifications: Experience working with collections or contact center vendors Experience in a regulated environment, such as utility, energy, financial services, telecommunications, or similar industries Experience with SAP CCS/FICA, TCN, Excel, dashboards, reporting tools, or similar operational platforms Omnichannel collections or digital engagement experience Knowledge of active collections strategies, customer contact methods, promise-to-pay processes, and recovery performance measures Experience supporting user acceptance testing, process documentation, audits, quality reviews, or special projects Key Skills & Competencies: Quality assurance and compliance monitoring Vendor oversight and performance follow-up Performance analytics, KPI reporting, and trend analysis Risk awareness and operational control mindset Solid attention to detail and documentation discipline Clear communication and stakeholder coordination Ability to manage multiple priorities and meet business deadlines Continuous improvement and problem-solving mindset

📌 Active Collections Specialist (Calgary)
🏢 Direct Energy
📍 Calgary