Job Description:

We are looking for a detail-oriented Labour Relations Assistant & Reception Coordinator to support daily HR and labour relations operations within a busy marine environment in Vancouver, British Columbia. This role combines confidential administrative coordination with front-desk coverage, requiring robust organization, sound judgment, and a detail-oriented approach when working with employees, union representatives, leaders, and visitors. The successful candidate will help keep records accurate, schedules current, and workplace communications moving efficiently while contributing to a well-run office.

Responsibilities:

- Support labour relations staff and department leadership by preparing correspondence, organizing records, and ensuring documents are properly completed, distributed, and retained.
- Maintain accurate electronic and paper filing systems, including grievance, discipline, and arbitration documentation, while protecting sensitive information in line with privacy expectations.
- Monitor incoming union-related requests and labour relations deadlines, confirm required details, and follow up to help ensure timely responses and dependable recordkeeping.
- Coordinate internal communications and scheduling activities, such as all-staff notices, manager on-call updates, training arrangements, meeting logistics, and catering requirements.
- Review administrative submissions related to employee leave, workforce requests, pay claims, vacation advances, and board status changes,



and process updates with accuracy.
- Provide reception coverage as needed by welcoming visitors, managing sign-ins and visitor passes, directing inquiries, and supporting meeting room bookings.
- Handle incoming and outgoing mail, courier items, office supply needs, and travel or hotel arrangements to support smooth daily operations.
- Update spreadsheets, trackers, and other administrative records, reconcile the corporate credit card, and assist with special projects as assigned.

Requirements:

- Minimum 1-2 years of Human Resources experience and 1+ year of administrative experience required; experience in labour relations, or a related field is considered an asset.

- Post-secondary education or related training in office administration, human resources, labour relations, or a similar field is an asset.

- Strong working knowledge of Microsoft 365, especially Outlook, Word, and Excel; exposure to Power BI would be beneficial.

- Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced workplace.

- Explicit verbal and written communication skills, with a detail-oriented and service-oriented approach when dealing with employees, visitors, and stakeholders.

- Proven ability to handle confidential information with discretion, sound judgment, and tact.

- Strong problem-solving skills and the ability to work collaboratively across teams and with external representatives.

📌 Labour Relations Assistant & Reception (Vancouver)
🏢 Robert Half
📍 Vancouver