Job Description:

We are looking for an Office Operations and Executive Support Coordinator to oversee daily office operations and provide administrative support to executive leadership in a hybrid work environment. This role is ideal for a highly organized, proactive qualified who can manage multiple priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities

- Manage day-to-day office operations, including supplies, equipment, shared spaces, mail, shipping, and vendor coordination

- Serve as the main contact for building management, repairs, maintenance, and office service providers

- Coordinate meeting logistics, catering, visitor support, and hospitality

- Support onboarding and offboarding activities related to workspace setup, equipment, and office access

- Assist with document preparation, data entry, office communications, and general administrative support

- Reconcile corporate credit card statements, process invoices, and support purchasing and expense documentation





- Maintain office health and safety and emergency preparedness materials

- Provide executive support, including calendar management, travel coordination, meeting scheduling, conference registrations, and event logistics

- Assist with special projects and other administrative duties as needed

Requirements:

- 5+ years of experience in office administration, office operations, executive support, or a related role

- Experience supporting leaders in a professional office environment

- Experience working in hybrid or virtual environments

- Strong skills in meeting coordination, travel arrangements, vendor management, and administrative finance support

- Advanced Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint

- Excellent communication, organization, and time-management skills

- High level of professionalism, discretion, and attention to detail

- Post-secondary education in business or office administration preferred

📌 Office Operations and Executive Support Coordinator (Toronto)
🏢 Robert Half
📍 Toronto