Job Overview

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Perform data entry tasks accurately using Microsoft Office applications, Custom Machine programming Software and QuickBooks.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Assist with clerical tasks such as proofreading correspondence, scheduling appointments, and preparing reports.
- Support bookkeeping activities by tracking expenses, invoicing, and reconciling accounts as needed.
- Provide customer support by addressing inquiries professionally and efficiently via phone or email.





Qualifications

- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Quickbooks, and basic computer skills.
- Experience with QuickBooks or similar bookkeeping software is preferred.
- Excellent phone etiquette and customer service skills, especially in front desk or reception roles.
- Ability to perform data entry accurately with quick typing speed; familiarity with proofreading is a plus.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.

Join us to be part of a dedicated team where your proactive attitude and organizational expertise will make a real difference! This paid opportunity is perfect for motivated individuals eager to grow their administrative career while supporting a professional environment that values excellence and teamwork.

Pay: $17.60-$29.48 per hour

Expected hours: 47.5 per week

Benefits:

- On-site parking

Work Location: In person

📌 Office Assistant (St. Clements)
🏢 ALM Mfg
📍 St. Clements