Job Description:

Our client is looking for an experienced Executive Assistant to join their team in Calgary, Alberta. This role supports senior leadership and a group of speakers, requiring strong organizational skills, sound judgment, and exceptional client service. The ideal candidate is proactive, empathetic, detail-oriented, and adaptable, with the ability to manage competing priorities and ensure meetings, travel, client interactions, and executive responsibilities run smoothly and efficiently.

Responsibilities:

- Manage complex executive calendars, meetings, and conference calls, aligning schedules with travel plans and changing priorities.
- Coordinate domestic and international travel, itineraries, and logistics for executives and assigned speakers.
- Provide professional, responsive, and discreet support to clients, speakers, and senior leadership.
- Anticipate executive needs by preparing materials, confirming arrangements, and proactively resolving scheduling and logistical issues.
- Support speaker coordination, event arrangements, communications, and follow-up activities.
- Process expense reports, maintain documentation, and manage administrative records accurately and efficiently.
- Follow established procedures and standard operating practices to ensure consistent, high-quality administrative support.
- Collaborate with the executive support team by sharing knowledge, answering questions, and providing day-to-day guidance.




- Adapt to changing priorities and tight deadlines while ensuring executive operations and client-facing activities run smoothly.

Requirements:

- Minimum 3 years of experience as an Executive Assistant or in senior administrative support.
- Proven experience supporting C-suite executives or senior leadership in a rapid-paced, client-facing environment.
- Strong skills in calendar management, travel coordination, and expense reporting.
- Proficiency in Microsoft Office, Concur, CRM platforms, and virtual meeting tools such as Cisco Webex.
- Excellent interpersonal, written, and verbal communication skills, with a professional, empathetic, and detail-oriented approach.
- Ability to manage competing priorities, meet deadlines, and remain composed under pressure.
- Strong attention to detail and ability to follow established processes and procedures.
- Proactive, adaptable, receptive to feedback, and committed to teamwork and continuous improvement.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-(phone hidden)

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

📌 Executive Assistant (Calgary)
🏢 Robert Half
📍 Calgary