Job Description

We are seeking an organized, detail-oriented, and experienced Construction Site Coordinator / Assistant Site Supervisor for a multi-storey residential and commercial construction project in Whitby, Ontario.

The successful candidate will work directly with the Site Superintendent and Project Manager, supporting daily site operations, construction documentation, safety administration, trade coordination, and project reporting.

This position requires robust organizational skills, construction knowledge, and the ability to assist with site supervision when required.

Key ResponsibilitiesSafety Administration & Compliance

- Collect and maintain worker orientations, training certificates, WSIB clearances, and subcontractor safety documentation.
- Maintain safety inspection reports, toolbox-talk records, incident reports, and corrective-action documentation.
- Assist with monitoring site safety compliance and coordinating required safety inspections.
- Identify and report unsafe conditions and follow up on corrective actions.

Construction Documentation

- Maintain current construction drawings, specifications, RFIs, shop drawings, and submittals.
- Track site instructions, inspection requests, concrete pour records, and deficiency logs.
- Organize consultant reports, approvals, and construction-related correspondence.
- Ensure construction documentation is accurate, current, and accessible to site management.

Daily Site Coordination & Reporting

- Prepare daily construction reports, including trade manpower, work completed, deliveries, and site activities.
- Maintain photographic records of construction progress.
- Coordinate material deliveries, subcontractor schedules, and site logistics.
- Attend site meetings, prepare minutes, and follow up on outstanding action items.




- Monitor construction progress and communicate scheduling concerns to the Site Superintendent.
- Assist with daily trade coordination and site supervision when required.
- Assume delegated site supervisory responsibilities in the absence of the Site Superintendent.

General Site Administration

- Maintain organized digital and physical project filing systems.
- Track project correspondence, document registers, and outstanding paperwork.
- Follow up with subcontractors, consultants, and suppliers regarding required documentation.
- Assist the Project Manager and Site Superintendent with administrative and reporting requirements.
- Maintain accurate and timely project records.

Qualifications & Experience

- Minimum 3 years of construction site coordination or related construction experience.
- Diploma in Construction Management, Civil Engineering Technology, Architectural Technology, or a related field preferred.
- Experience working with a general contractor or construction management company.
- Experience with multi-storey residential or commercial construction projects preferred.
- Ability to read and understand construction drawings and specifications.
- Familiarity with Ontario construction safety requirements, WSIB documentation, and site inspection procedures.
- Proficiency in Microsoft Excel, Word, Outlook, and digital document management.
- Experience with Procore, Bluebeam, Microsoft Project, or similar construction software is an asset.
- Strong organizational, communication, time management, and problem-solving skills.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Valid Ontario driver's licence and reliable transportation.

Preferred Certifications: Working at Heights, WHMIS, First Aid/CPR, and construction safety training.

Pay: $65,000.00-$70,000.00 per year

Benefits:

- Casual dress
- Dental care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Construction Site Coordinator / Assistant Site Supervisor (Whitby)
🏢 Leading
📍 Whitby