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Home > Career Opportunity

Administrative Officer, Études et affaires francophones : Required Position : Full time Appointment

Responsibilities : The Administrative Officer will also assist and support the Managers of Francophone Affairs with a wide variety of daily, monthly and annual administrative tasks, including but not limited to:



Providing complete confidential administrative support to the Office of Francophone Affairs (OFA) to:

- Prepare and update documents, financial reports, business plans and tri annual reports;
- Prepare, design, revise, proofread and ensure quality control of various documents (timecards, reports, letters, presentations, forms, tables, graphics);
- Organize and take part in internal and external meetings, book rooms and write meeting minutes; prepare, produce and distribute documents, agendas and minutes;
- Collect and compile data and information;
- Receive, verify and forward invoices, authorization requests, reimbursement forms and purchase orders;
- Maintain a record of expenditures, and perform reconciliations and monthly filing;
- Make reservations for OFA staff for meetings or business travel;
- Receive and respond to requests for information, and greet and direct visitors;
- Establish and maintain an effective filing system;
- Establish and update databases related to partner contact information, working groups,committees and other distribution lists as well as inventories of equipment, tools and promotional items;
- Collaborate with the OFA team for the logistics of meetings, conferences, receptions, special events and various other OFA activities;




- Work in collaboration with Laurentian University support staff;
- Other duties as assigned.

Qualifications :

- Two (2) years of postsecondary education (or equivalent combination of education and experience), including training in business administration or project management;
- Two (2) to five (5) years of related experience at an administrative assistant level;
- Advanced literacy skills to provide adequate French-language support to the OFA;
- Experience in office administration, and secretarial skills;
- Reporting, bookkeeping and database skills;
- Strong computer literacy skills (Google Suite, Microsoft Suite,Adobe, Zoom, and knowledge on social media);
- Numeracy skills (fundamental accounting knowledge to track expenses and manage budgets);
- Excellent aptitude for teamwork;
- Ability to work independently, respect tight deadlines and manage priorities while working on several projects;
- Excellent communication, interpersonal, networking, collaboration and problem-solving skills;
- Excellent organizational skills, initiative, tact and discretion;
- Ability to work fluently, oral and written, in both official languages, French and English.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

Applications will only be accepted through our online form .

Position No.

L4046-05

- Salary

$32.89 - $37.69 per hour

- Competition ends

Tuesday, April 16th 20

📌 Administrative Officer, Études Et Affaires (Greater Sudbury)
🏢 Laurentian University
📍 Greater Sudbury