A leading Canadian business law firm is seeking an experienced Trademarks Legal Administrative Assistant to join its Intellectual Property team. This is an excellent opportunity for a detail-oriented legal professional with intellectual property experience who enjoys administrative work, deadline management and supporting a busy trademark practice.

The successful candidate will provide administrative support to legal assistants and legal professionals and assist with the legal and clerical processes required to advance trademark matters through registration. Previous intellectual property experience is required, with trademark prosecution experience strongly preferred.

Key Responsibilities

- Opening trademark matters in the firm’s database, including opposition and Section 45 matters
- Maintaining accurate database information, including client details, contacts, reference numbers and ownership records
- Reviewing, triaging and processing Canadian and international trademark correspondence received from the Canadian Intellectual Property Office and foreign associates
- Entering, reviewing and reconciling deadlines in the departmental database
- Managing trademark renewal deadlines and maintaining accurate renewal records
- Preparing and issuing renewal reminders to clients
- Supporting legal professionals and legal assistants with administrative workflows and deadline tracking
- Recording applicable tariff entries in the firm’s billing system
- Closing electronic files regularly and maintaining organized records

Requirements

- College diploma or an equivalent combination of education, training and experience




- Minimum three years of experience working in intellectual property, preferably in trademarks
- Strong proficiency with Microsoft Office and other computer applications
- Ability to learn new systems and adapt to changing workflows
- Ability to work quickly, accurately and independently while demonstrating initiative
- Robust written and verbal communication skills
- Excellent interpersonal skills and a professional approach when working with internal and external stakeholders

Compensation
Salary range: $62,000–$87,000 annually, commensurate with experience.

For more information or to be considered for this opportunity, please apply today or contact your Hunter West consultant.

We thank all applicants for their interest in this opportunity. Please note that we are only able to respond to those who meet the above requirements and are selected for an interview.

Offers of employment may be subject to background and reference checks, including criminal record, credit, employment and educational verification. All applicants must be eligible to work in Canada and reside within a reasonable commuting distance of the position.

We encourage you to visit us at www.hunterwest.ca, as our list of Current Opportunities is updated regularly. We also invite you to connect with us to learn more and access our expertise and connections during your job search.

2851

INDLP

Job Types: Full-time, Permanent

Pay: $62,000.00-$87,000.00 per year

Experience:

- intellectual property law: 3 years (required)

Work Location: Hybrid remote in Vancouver, BC

📌 Trademark Legal Administrative Assistant (Vancouver)
🏢 Hunter West Legal Recruitment
📍 Vancouver