Job DescriptionOffice Administrator (Fuel Monitoring) – Bilingual (English & Spanish)

Location: Acton, Ontario
Company: Wheelking Transhaul Inc.

About Wheelking Transhaul Inc.

Wheelking Transhaul Inc. is a growing transportation and logistics company committed to operational excellence, safety, customer satisfaction, and efficient fleet management. We are looking for a highly organized and detail-oriented Office Administrator (Fuel Monitoring) who is fluent in both English and Spanish to support our operations team and assist with fuel management and administrative processes.

Complete job training will be provided to the successful candidate. We welcome motivated individuals who are eager to learn and build a long-term career in the transportation and logistics industry.

Position Summary

The Office Administrator (Fuel Monitoring) will be responsible for monitoring fuel usage across the fleet, reviewing fuel transaction reports, maintaining records, identifying discrepancies, and providing administrative support to the operations and finance teams. The ideal candidate will have excellent communication skills in both English and Spanish, strong attention to detail, and the ability to work efficiently in a fast-paced workplace.

No prior fuel monitoring experience is required, as comprehensive training will be provided.

Key ResponsibilitiesFuel Monitoring & Reporting

- Monitor daily fuel transactions and fuel card activities.
- Review fuel usage reports and identify unusual or unauthorized transactions.
- Track fuel consumption trends and assist in preparing weekly and monthly reports.




- Compare fuel purchases against vehicle activity and mileage records.
- Investigate fuel discrepancies and escalate issues to management when required.
- Maintain accurate fuel-related records and documentation.
- Assist in the implementation and monitoring of fuel efficiency initiatives.

Administrative Support

- Maintain electronic and physical filing systems.
- Prepare reports, spreadsheets, and operational documentation.
- Enter and update data accurately in company systems and databases.
- Assist with scheduling meetings, preparing correspondence, and handling office communications.
- Support various departments with administrative tasks as required.
- Coordinate with drivers, dispatchers, operations staff, and vendors regarding fuel-related inquiries.

Communication & Coordination

- Communicate professionally with English-speaking and Spanish-speaking employees.
- Translate basic operational information and communications when required.
- Provide administrative support to management and operational teams.
- Maintain confidentiality of company information and records.

Qualifications

- Fluency in both English and Spanish (spoken and written) is mandatory.
- High school diploma or equivalent; post-secondary education is an asset.
- Strong computer skills,



including Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to learn new systems and processes quickly.
- Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

- Previous office administration experience is an asset.
- Knowledge of transportation, logistics, or fleet operations is an asset.
- Experience with reporting, data entry, or fuel management systems is considered an advantage.
- Familiarity with transportation compliance and fleet-related documentation is beneficial.

What We Offer

- Comprehensive training and ongoing support.
- Competitive compensation package.
- Career growth opportunities within a rapidly growing transportation company.
- Collaborative and professional work environment.
- Paid vacation and company benefits (where applicable).
- Opportunity to gain valuable experience in fleet operations and fuel management.

Core Competencies

- Attention to Detail
- Analytical Thinking
- Communication Skills
- Multitasking Ability
- Problem Solving
- Time Management
- Data Accuracy
- Teamwork
- Professionalism
- Accountability

Job Type

Full-Time, Permanent

Schedule

- Monday to Friday
- Day Shift
- Additional hours as required based on operational needs

Work Location

Pay: $20.00-$21.00 per hour

Expected hours: 40.0 per week

Benefits:

- Flexible schedule
- On-site parking
- Paid time off

Work Location: In person

📌 Office Administrator (Bilingual-Spanish and English Fluent) (Acton)
🏢 Wheel King Transhaul
📍 Acton