Position Overview

We’re looking for a Property Administrator to join our Winnipeg team and help manage our rental properties in Ontario. You’ll work with tenants, coordinate maintenance and repairs, follow up with vendors, keep lease documents organized, and help with rent collection. Some travel to Ontario may be required.

Key Responsibilities:

- Tenant Relations & Lease Administration
- Serve as the initial point of contact for tenant inquiries, service requests, and general communication.
- Maintain positive tenant relationships by responding promptly and professionally.
- Support lease administration by filing executed leases, maintaining accurate tenant records, and managing related documentation.
- Track upcoming lease expiration's and renewal dates, notify management, and assist with related documentation as required.
- Prepare and organize tenancy-related notices, applications, and supporting documents, coordinating with management and legal advisers as required.
- Address tenant concerns.

Property Operations & Vendor Management:

- Coordinate and oversee day-to-day operations across the Ontario property portfolio from the Winnipeg office.
- Manage relationships with vendors, contractors, and service providers to ensure quality service delivery and compliance with contractual obligations.
- Open, assign, and track service tickets, follow up promptly, and ensure issues are resolved and documented.
- Travel to Ontario properties as required




- Financial Administration
- Support rent collection by following up on outstanding tenant balances in accordance with lease requirements and internal procedures.

Administrative Support & Records Management:

- Maintain organized, accurate, and up-to-date tenant, lease, and property records.
- Manage digital filing systems, shared drives, and relevant email correspondence.
- Ensure documentation is complete, accurate, and readily accessible to authorized team members.
- Support internal administrative processes related to property operations.
- management of property tax, insurance and utilities trackers.

Required Skills & Knowledge:

- Robust organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Professional communication skills for working with tenants, vendors, contractors, and management.
- Understanding of Ontario commercial lease administration and the applicable commercial tenancy framework, including the Commercial Tenancies Act.
- Understanding of Ontario’s Landlord and Tenant Board (LTB) application processes, forms, notices, and supporting documentation for any residential tenancy matters assigned to the role.
- Ability to coordinate property operations remotely and availability for occasional travel to Ontario.

Pay: $50,000.00-$65,000.00 per year

Work Location: In person

📌 Property Manager (Winnipeg)
🏢 Rideout Bay Developments
📍 Winnipeg