Job Title: Office Administrator

Employment Type: Full-time, Permanent

Location: On-site

Salary: $40,000 – $42,000 / year

Job Summary

We are seeking an experienced and detail-oriented Office Administrator to join QuiKHire Canada on a full-time basis. In this role, you will be the backbone of our workplace operations managing administrative workflows, maintaining office supplies and documentation, assisting with employee records, and handling daily administrative tasks. Candidates with prior Canadian payroll experience will be given solid preference.

Key Responsibilities

- Daily Office Operations: Manage main office incoming communications (calls, emails, mail), order supplies, and maintain an organized, welcoming workplace.
- Administrative & Executive Support: Assist team leaders and management with scheduling, document preparation, filing, and reporting.
- Basic HR & Payroll Assistance: Maintain employee files, track attendance/time sheets, and assist with processing payroll (Canadian regulations compliance).
- Data & Records Management: Maintain accurate databases, physical/digital filing systems, and company document archives.
- Vendor & Client Coordination: Serve as a primary point of contact for external vendors, utility providers, and general client inquiries.
- Operational Flexibility:



Handle occasional high-volume periods or urgent projects that may require extended hours.

Qualifications & Requirements

Must-Haves:

- Canadian Work Experience: Proven experience working in an administrative role within Canada (understanding of local office culture and workplace standards is required).
- Full-Time Availability: Available for standard full-time working hours with flexibility for long hours during peak operational periods.
- Technical Proficiency: Strong working knowledge of MS Office (Word, Excel, Outlook) and general office management software.
- Communication: Excellent verbal and written English communication skills.
- Organization: Outstanding time-management, multitasking, and problem-solving skills.

Nice-to-Haves / Assets:

- Payroll Experience: Direct experience with Canadian payroll administration, software (e.g., ADP, Payworks, QuickBooks), or basic bookkeeping is a major plus.
- Education: Diploma or Degree in Business Administration, Office Management, or a related field.

Benefits & Work Schedule

- Full-time permanent position with career growth potential.
- Competitive compensation based on experience.
- Overtime / Flexible arrangements for long-hour operational days.

Pay: $17.95 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator (Mississauga)
🏢 QuiK Hire
📍 Mississauga