Join Our Team!

Are you an organized, friendly, and compassionate professional who enjoys helping others and being part of a supportive team?

Northern Skies Wellness is looking for an enthusiastic and dependable Office Administrator to join our growing multidisciplinary wellness practice in Val Caron, Ontario.

As one of the first points of contact for our clients, you'll play an important role in creating a welcoming and positive experience for everyone who visits our clinic. You'll also work closely with our clinicians and administrative team to ensure the day-to-day operations of the practice run smoothly.

We're looking for someone who takes pride in their work, enjoys staying organized, and can balance a variety of responsibilities while maintaining a warm and professional approach.

This position is expected to begin in November 2026 as maternity leave coverage, with the potential for continued or permanent employment as our practice grows.

Why Join Northern Skies Wellness?

We believe that a great workplace is built on teamwork, mutual respect, and genuine care for one another.

At Northern Skies Wellness, you'll be joining a welcoming team of professionals who are passionate about making a difference in our community. We value the contributions of our administrative staff and recognize the important role they play in supporting both our clients and clinicians.

What We Offer:

- Competitive hourly wage of $22.00–$25.00, based on experience and qualifications
- Full-time hours with a consistent 37.5-hour workweek
- Primarily daytime scheduling to support work-life balance
- Free on-site parking
- Supportive and collaborative team environment
- Monthly team lunches, staff appreciation events, and team-building activities
- Opportunities to develop new skills and gain experience within a growing healthcare practice
- A welcoming and inclusive workplace where your contributions are valued
- Potential for contract extension or permanent full-time employment following maternity leave coverage
- The opportunity to make a meaningful difference in the lives of clients accessing mental health and wellness services

What You'll Be Doing

As our Office Administrator,



you'll be an significant part of keeping our clinic organized, welcoming, and running efficiently.

Your responsibilities will include:

- Welcoming clients and creating a friendly, professional, and comfortable environment
- Responding to incoming phone calls, emails, and client inquiries with professionalism and compassion
- Scheduling, confirming, and coordinating appointments using our electronic booking system
- Maintaining accurate and confidential client records in accordance with privacy requirements
- Assisting with billing, invoicing, payment processing, and basic bookkeeping
- Supporting clinicians and other administrative team members with day-to-day tasks
- Maintaining office supplies and ensuring reception and shared spaces remain clean, organized, and welcoming
- Assisting with administrative projects and helping improve office procedures and workflow
- Working collaboratively with the team to ensure clients receive a positive experience from their first point of contact

What We're Looking For

We're looking for someone who is personable, organized, dependable, and comfortable working in a busy professional environment.

Qualifications and Skills:

- Fluency in both English and French (spoken and written)
- Previous experience in office administration or a similar administrative role
- Experience with bookkeeping, invoicing, or financial administration
- Experience working in a mental health, healthcare, or other clinical environment is strongly preferred
- Strong organizational skills with the ability to manage competing priorities
- Excellent communication, interpersonal, and customer service skills
- Proficiency with Microsoft Office and general office technology
- Experience with Jane App is considered a strong asset
- Experience with Quick Books Online is considered a strong asset




- Ability to handle sensitive information with discretion and maintain strict confidentiality
- Strong attention to detail, problem-solving skills, and the ability to work independently
- A positive attitude, willingness to learn, and ability to work collaboratively with others

Above all, we're looking for someone who genuinely enjoys working with people, takes initiative, and understands the importance of compassion and professionalism when supporting individuals accessing mental health services.

Schedule and Availability

- 37.5 hours per week
- Primarily daytime hours, Monday to Friday
- Some evening availability will be required based on clinic needs
- Expected start date: December 2026

This is a maternity leave coverage position with expectation for continued employment as our practice expands.

A Little More About Us

Northern Skies Wellness is a growing multidisciplinary wellness practice dedicated to supporting the mental, emotional, and physical well-being of our community.

Our team is made up of passionate professionals who believe in providing compassionate, client-centred care while creating a positive and collaborative workplace.

We understand that our administrative team is an essential part of the client experience, and we strive to create an environment where employees feel supported, appreciated, and proud of the work they do.

We'd Love to Hear From You!

If you're someone who enjoys helping others, thrives in an organized and collaborative environment, and is looking for an opportunity to grow professionally, we'd love to meet you!

To Apply:

Please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for the Northern Skies Wellness team.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Northern Skies Wellness is committed to fostering an inclusive and respectful workplace. We welcome applications from qualified candidates of all backgrounds and lived experiences.

Pay: $22.00-$25.00 per hour

Benefits:

- Company events
- Extended health care
- On-site parking

Work Location: In person

📌 Office Administrator - Full Time (Val Caron)
🏢 Northern Skies Wellness
📍 Val Caron