Job Title

Purchasing/AP Administrator

Department

Maintenance

Reporting to

Maintenance Manager

Location

Tiverton

Employment Type

Full Time

Vacancy Status

This posting is for an existing vacancy.

Greenfield is looking for a Purchasing/AP Administrator to join our growing team.

This position is responsible for coordinating day-to-day inventory management, procurement and purchasing activities for maintenance and capital parts, accounts payable support related to procurement, and the ongoing upkeep of Maximo, the computerized maintenance management system (CMMS).

Who We Are

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet.

Why Join Greenfield?

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team.

Skills, Education and Qualifications

- Completion of post-secondary education in a trade or business background with focus on purchasing.
- Minimum of three years’ relevant work experience.
- Experience with CMMS such as Maximo system would be an asset.
- Experience reading and using P&ID; drawings.
- Resourceful and practical,



with demonstrated problem solving and decision-making capabilities.
- Strong organizational skills paired with an ability to manage multiple priorities with competing demands.
- Knowledge of D365 systems is considered an asset.

Personal Qualities

- Demonstrate commitment to safety, environmental practices, production targets, and quality standards
- Team-oriented with robust communication skills and the ability to collaborate across departments
- Self-motivated individual who can self-direct workload and priorities to create efficiencies, and can anticipate future obstacles and act to resolve issues within their scope of responsibility
- Possesses Company values of Honesty, Integrity, Respect and Commitment coupled with the ability to accept and drive change.

Job Responsibilities

Purchasing, Procurement and Accounts Payable Coordination

- Coordinate and administer purchasing and procurement activities for maintenance, production, quality, shipping, capital projects, and other operational requirements in accordance with Greenfield policies and procedures.
- Prepare and process purchase requisitions and purchase orders for materials, equipment, spare parts, tools, chemicals, services, and other site requirements.
- Coordinate site-level Accounts Payable activities, including invoice review,



approval verification, documentation management, and submission for payment processing.
- Reconcile invoices, purchase orders, receipts, and supporting documentation to support accurate and timely payment processing.Liaise with vendors, internal stakeholders, department managers, corporate finance, and other corporate departments to resolve discrepancies, support vendor compliance, and maintain accurate purchasing and accounts payable records.

Inventory and Asset Management

- Maintain accurate inventory records and controls for spare parts, maintenance materials, and related stockroom items.
- Monitor inventory levels and support replenishment activities to ensure critical spare parts and operational materials are available to meet business requirements.
- Coordinate inventory audits, cycle counts, and reconciliation activities, investigating discrepancies, and implementing corrective actions as required.
- Maintain and update inventory, purchasing, and asset information within the Computerized Maintenance Management System (CMMS).

Systems, Compliance and Continuous Improvement

- Maintain purchasing, inventory, and asset management records in compliance with company policies, procedures, and internal control requirements.
- Support the implementation and continuous improvement of inventory management, purchasing, and maintenance administration processes.
- Participate in cross-functional improvement initiatives, audits, and operational projects as required.
- Comply with all applicable Quality, Food Safety, Environmental, Energy, GMP, Health & Safety, and regulatory requirements

📌 Purchasing/AP Administrator (Tiverton)
🏢 Greenfield Global
📍 Tiverton