About CBRE

Would you like to work at the largest commercial real estate brokerage in the world and a top Fortune 500 company? Do you want to gain industry knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you!

Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

About You

The Prospect

CBRE is seeking a resourceful and dynamic individual to provide administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms, and location services.

Responsibilities include but are not limited to : Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.

Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.

Perform general clerical duties including distributing office faxes and packages and ordering office supplies.

Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.

Manage accounts payable coordination by submitting invoices for processing and payment, maintaining accurate tracking records, following up on outstanding items, and liaising with vendors and internal teams to resolve discrepancies in a timely manner.





Coordinate marketing and signage requests by working with internal stakeholders and external vendors to gather requirements, place orders, and track deliverables through to completion.

Register and onboard new vendors within CBRE systems, ensuring required documentation is completed in accordance with company procedures.

Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

Impact through clearly defined duties, methods, and tasks are described in detail.

Deliver own output by following defined procedures and processes under close supervision and guidance.

Performs other duties as assigned.

Qualifications : High School Diploma or GED with up to 2 years of job-related experience; College diploma considered an asset.

Prior Front Desk, Concierge, customer service or other hospitality experience an asset.

Communication skills to exchange straightforward information.

Strong organizational skills with an inquisitive mindset.

Intermediate skills with Microsoft Office Suite. Examples include Word, Excel, Outlook, etc.

Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Can we inspire you to join?

At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential.We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, great work is accomplished.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.

📌 Reception & Admin Assistant (Halifax Regional Municipality)
🏢 CBRE
📍 Halifax Regional Municipality