Faculty/Department Faculty of Arts Unit Arts-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you passionate about organization and efficiency? If so, we invite you to join our team as our new Administrative Assistant!

Reporting to the Director, Finance and Administration, the incumbent plays a pivotal role in fueling the dynamic operations of the Faculty of Arts with essential administrative support.

Administrative & Reception Support

- Provide general admin support for faculty operations.
- Sort and distribute departmental mail.

Budget & Financial Management

- Assist in budget planning and maintain records using FAST.
- Monitor, reconcile accounts; prepare and interpret financial reports.
- Process payments, purchase requisitions, procurement card reconciliations.
- Complete payroll entries, appointment letters, timecard follow-up.

Academic & Course Administration

- Process textbook orders through the online system.
- Manage course scheduling, timetabling, and enrollment tracking.
- Prepare and verify course-related forms (catalog changes, evaluations).
- Coordinate course evaluations and statistical summaries.

Event & Meeting Coordination

- Organize events, conferences, and guest speaker visits.
- Schedule meetings, prepare agendas/materials, and take/distribute minutes.

Document & Communication Management

- Prepare and format correspondence, exams, and course materials.
- Maintain filing systems (electronic and paper); shred/archive as needed.
- Manage and update departmental website content.

Cross-functional & Backup Duties

- Liaise with other University offices and Federated Colleges.




- Act as backup for other admin roles within the Faculty.
- Be flexible and ready to handle additional tasks as assigned.

Plus More :Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we’re more than just a campus - we’re a community! Join our team and enjoy:

- Meaningful Impact :Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth :We support your development, offering opportunities for advancement and learning.
- Work-Life Balance : We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace :We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture :We encourage fresh ideas and cutting-edge thinking.
- Competitive Compensation : We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements

What You’ll Bring to this Position :

- Graduation from Grade 12,



supplemented by the successful completion of a recognized business course or other post-secondary training; and,
- Three years of related experience providing administrative support directly related to the duties listed above.
- An equivalent combination of education and experience may be considered.
- Knowledge of and experience within the Faculty of Arts would be considered an asset.

Skills That Will Ensure Your Success in the Role :

- Demonstrated knowledge of office practices, principles, and procedures;
- Experience working in complex databases (such as Banner, Caspur Reports, Data Collection Utility E-Recruit, FAST, Follet, Content, Cascade), experience working with other equivalent business systems may be considered;
- Experience in budget monitoring, reconciliation, projections, reporting, and knowledge of accounting procedures;
- Experience providing executive support to committees;
- High level of organizational skills and ability to prioritize, handle multiple tasks efficiently, meet deadlines while maintaining accuracy and attention to detail;
- Ability to work effectively independently and as part of a team;
- Experience in managing a calendar for a senior executive and maintaining staff electronic calendars (scheduling meetings and appointments);
- Demonstrated ability to communicate clearly and concisely both orally and in writing;
- Create, compose, and edit a variety of written and electronic material;
- Ability to work with mínimal supervision and make informed, independent decisions in accordance with established policies and procedures;
- Ability to deliver excellent service in a courteous, cooperative, and confidential manner with all clients including the general public, faculty, staff, and students;
- Ability to work under pressure, handle a multiplicity of task

📌 Administrative Assistant (Regina)
🏢 University of Regina
📍 Regina