The Board of Education of the

LIGHT OF CHRIST CATHOLIC SCHOOL DIVISION NO. 16

in North Battleford, Saskatchewan

FULL TIME (1.0 FTE)PERMANENT

SCHOOL ADMINISTRATIVE SECRETARY POSITION

At NOTRE DAME ELEMENTARY SCHOOL

in North Battleford, Saskatchewan

Commencing: 2026/2027 school year, start date in August 2026 to be determined

Preference will be given to practicing Catholics.

POSITION TITLE: SCHOOL ADMINISTRATIVE SECRETARY Reports to: Principal

Function/Purpose: This position is responsible for ensuring that the school office functions in an effective and efficient manner. This position requires the performance of secretarial/administrative and reception tasks and related office functions to provide support for the principal, staff, and students of the school. The duties of the School Administrative Secretary will vary depending on the needs of the school.

Required Education, Knowledge, Qualifications and Experience:

- Grade 12 diploma from a provincially recognized institution or equivalent
- Minimum of one year office or administrative assistant experience
- Successful completion of an Office Administration, Office Education or Secretarial Certificate or Diploma from a provincially recognized institution would be an asset
- Superior knowledge of business English, spelling and punctuation
- Demonstrated working knowledge of office procedures such as filing, reception duties, etc.
- Demonstrated working knowledge of budgets, basic accounting processes, bookkeeping
- Knowledgeable in operation of office equipment and use of computer programs

Required Skills and Abilities: Demonstrated capability and performance in the areas of:

- Advanced interpersonal and communication skills, both written and verbal
- Ability to deal with a broad range of members of the public




- Excellent listening skills and ability to carry out directions in a timely manner
- Excellent time management skills, including punctuality
- Ability to work as a team player
- Ability to work independently with minimum supervision
- Ability to prioritize work and work efficiently
- Ability to maintain strict confidentiality relative to school division operations
- Self-directed, task and goal-oriented
- Ability to be adaptable and adapt to changes
- Display a positive attitude and professional appearance
- Accurate filing and proofreading skills
- Proficient in keyboarding
- Ability to do light work load which includes exerting up to 20 lbs of force occasionally and exerting up to 10 lbs of force frequently to move objects
- A valid Driver's license

Supervision: This position does not involve the supervision of staff.

Duties and Responsibilities: Without restricting the generality of the description above, the School Administrative Secretary shall perform such duties and responsibilities as may be assigned including but not restricted to the following:

- Be willing to engage in lifelong learning with respect to training, inservice and courses of study.
- Conduct oneself in a manner appropriate for an individual employed by a Catholic educational system that provides services to children.
- Demonstrate positive interpersonal skills, interact empathetically and tactfully with staff, students,



parents and the public in a manner that is respectful of Catholic morals and values.
- Be knowledgeable and supportive of applicable Board policies and Administrative Procedures.
- Perform receptionist duties: greet visitors and parents, assist with the intercom, answer the telephone, and provide information or redirect inquiries as required.
- Perform secretarial duties such as handling mail, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties.
- Perform various computer, word processing and typing responsibilities such as completing forms, school programs, correspondence, exams, student handbooks, school communication, newsletters, schedules and a variety of reports as directed.
- Enter data, maintain databases, and generate reports in student information, accounting and administrative systems as directed by the principal.
- Reconcile staff absences, follow-up on student attendance and absentees by phone, maintaining accurate attendance records/forms or reports as requested.
- Perform financial functions required to maintain school financial records such as bank deposits, issuing receipts, collecting fees from students/parents, etc..
- Maintain school office filing system and file information as requested.
- Maintain accurate student records such as registrations, transfers and withdrawals, correspondence, etc. Handle requests for students records from other divisions.
- Register new students and obtain all necessary information. Provide tours if requested.
- Maintain office supply inventory and order supplies and school materials when needed, checking orders when received.
- Where applicable, assign lockers, distribute and collect textbooks or electronics.
- Relay/gather information u

📌 School Administrative Secretary (North Battleford)
🏢 Light Of Christ Rcssd 16
📍 North Battleford