Office Administrator

Vaughan, ON (On-site)

Full-Time | Permanent
$48,000 - $60,000 per year

About the Role

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of a growing manufacturing facility in Vaughan, Ontario.

This position serves as a central point of coordination for office administration, corporate travel arrangements, vendor communications, records management, and administrative support for leadership, HR, and finance teams.

The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesCorporate Travel Coordination

- Coordinate business travel arrangements including flights, accommodations, ground transportation, and visa documentation support.
- Manage travel bookings for employees, executives, and visiting technical personnel.
- Maintain travel records and support expense documentation.
- Liaise with travel providers, corporate accounts, and immigration or visa support services as required.
- Ensure compliance with company travel policies.

Office Administration

- Coordinate daily office operations and provide administrative support across departments.
- Welcome visitors and assist with reception duties.
- Maintain electronic and physical filing systems.
- Manage incoming and outgoing mail and courier services.
- Monitor office supply inventory and coordinate purchasing with approved vendors.
- Support scheduling, meeting coordination, and logistics for leadership teams.

HR & Finance Support

- Assist with onboarding paperwork and employee record management.
- Prepare correspondence, reports, presentations, and internal communications.
- Organize invoices, receipts, and purchasing documentation.
- Support accounts payable documentation and expense tracking.
- Provide administrative support during audits and compliance reviews.

Records & Compliance





- Maintain corporate documentation in accordance with retention policies.
- Handle confidential and sensitive information with discretion.
- Support information management, governance, and compliance initiatives.

Qualifications

- 2 to 5 years of office administration experience in a corporate or manufacturing environment.
- Diploma or degree in Business Administration, Office Administration, Management, or a related field is preferred.
- Experience coordinating corporate travel is considered an asset.
- Previous experience supporting HR, finance, or senior leadership teams is an asset.
- Strong proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
- Experience with ERP systems, HRIS platforms, or document management systems is an asset.
- Knowledge of ISO 14001 or environmental management systems is an asset.
- Strong written and verbal communication skills in English.
- Mandarin language skills are an asset.

What We're Looking For

- Exceptional organizational and time-management skills.
- Ability to manage multiple tasks and deadlines simultaneously.
- High level of professionalism and confidentiality.
- Strong interpersonal and communication skills.
- Service-oriented mindset with a proactive approach to problem-solving.
- Strong attention to detail and accuracy.

What We Offer

- Competitive compensation package.
- Performance-based bonus opportunities.
- Extended health, dental, and vision advantages.
- Life insurance coverage.
- Group RRSP with employer matching.
- Paid vacation and statutory holidays.
- Safety footwear reimbursement.
- Prescription safety eyewear reimbursement.
- Company events and employee engagement activities.

Pay: $48,000.00-$60,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Language:

- Mandarin (preferred)

Work Location: In person

📌 Office Administrator (Travel & Operations Coordinator) (Vaughan)
🏢 Around The Clock Staffing Solutions
📍 Vaughan